What are the responsibilities and job description for the Executive Assistant position at Marksmen?
Is this the right job for you?
If you find meaning and purpose in collaborating with and supporting others at work, maintaining a friendly work environment, and thrive in setting up an executive for success, then we can’t wait to have you join us!
About you
We are looking for someone who can be a partner with our CEO and carry forward his vision for an outstanding employee and customer experience. If you:
- like to organize and create structure
- take pride in always handling the details
- enjoy making things work more efficiently
- thrive in a collaborative working relationship
- see projects through to completion
- enjoy organizing events and team activities
- find creative solutions to problems
- want to grow and be trusted with more responsibility and opportunity
...then you may be the ideal candidate for our team.
About Marksmen
Marksmen (www.marksmen.com) is a very rare and unique company. We provide brand protection for the largest companies in the world. Famous companies whose products you own and services you use every day trust us to confidentially investigate, research and buy trademarks, domain names and social media handles on their behalf. We also track down "bad guys" who are making and selling counterfeit goods. Over 1.8 billion people actively use trademarks, and domain names that we have secured for clients. Our work is exceptional and we are consistently voted as the top brand protection firm in the world. Our employees are also exceptional and we cannot wait to have another world-class employee join our team. We hope it is you!
About the Position – Executive Assistant to the CEO
We are looking for someone who can form a strong partnership with our CEO, reliably take on certain tasks and responsibilities to lighten his load, and enable him to engage more with the visionary aspects of the company. In this position, you will have the opportunity to work very closely with the CEO and leadership team, as well as significantly affect employee morale and satisfaction. It is one of the most important roles in the company.
This is a full-time position (40 hours/week), working from our Alpine, Utah office. We have a beautiful office and incredible views of the surrounding mountains.
While this is an in-office position, there is flexibility to work remote from time to time, in extenuating circumstances. The work hours for this position are from 8 am to 5 pm, with a 1-hour lunch break.
Job Responsibilities
This role includes:
- Daily planning meetings with the CEO
- Undertaking time-sensitive initiatives and special projects
- Supporting the CEO and leadership team
- Attending various company and partner meetings with the CEO
- Attending and participating in weekly leadership team meetings
- Taking accurate notes in meetings and keeping records
- Ensuring good communications and completed commitments
- Arranging meetings, preparing materials and correspondence
- Office management and vendor management
- Organizing quarterly and annual leadership offsite meetings
- Organizing weekly and monthly team activities
- Building relationships within the organization
- Acting as a barometer for any issues and keeping the CEO updated
- Prioritizing tasks and handling conflicting priorities for a positive outcome
Required Experience
- Bachelor's degree
- Typing speed over 60 WPM
- At least 2 years of past experience as an executive assistant
We are willing to train the ideal candidate. Attention to detail is important, so please include the word arrow in your cover letter when you apply so we know you read this.
Our Benefits
We adore and appreciate our employees. Here are some of the amazing benefits that we offer to support them:
- Medical insurance through United Health Care (personal/family options)
- Dental insurance (personal/family options)
- Vision insurance (personal/family options)
- 26 days of PTO per year (11 annual paid holidays 15 days of annual paid time off. Increases over time)
- 100% matching 401(k) program up to 6%
- Monthly gym membership reimbursement (any gym)
- Tuition reimbursement
- Employee assistance program
- Flexible spending account
- Health savings account
- Referral program
- Paid Spotify or Apple music account
- Free food and snacks in our kitchens
- Optional weekly and monthly offsite team activities. Recent monthly activities include: chocolate making, glass blowing, Harmon’s cooking classes, racing at The Grid, axe throwing, movie premiers, and tubing at Soldier Hollow.
Compensation is based on experience and qualifications.
Please provide the following in your cover letter:
- When are you available to start?
- What interests you in this position?
- What is your expected compensation?
If this job description resonated with you, then you are the kind of person we want to have on our team. We look forward to hearing from you!