What are the responsibilities and job description for the Human Resources Generalist position at Marlborough School?
The Human Resources Generalist provides support to all employees by serving as a primary point of contact for all employee inquries. Reporting to the Director of Human Resources, the Human Resources Generalist is responsible for supporting the employee life-cycle, administering benefits and leaves of absences, maintaining HRIS and data management and payroll processing. The ideal candidate will have a strong understanding of HR best practices and general employment laws and regulations, while maintaining professionalism and confidentiality at all times.
KEY DUTIES AND RESPONSIBILITIES
HR Administration and Compliance
- Administer the day-to-day HR operations, ensuring compliance with federal, state, and local employment laws and school policies.
- Assist in the development and implementation of school policies and procedures and makes recommendations based on industry and legal changes.
- Maintain employee personnel files, data and Form I-9 documentation.
- Assist with tracking compliance training for all employees, including Anti-Harassment, Mandated Reporter and Workplace Violence Prevention training; ensures completion of LiveScans, TB testing and background checks.
- Facilitate the employee life-cycle by conducting new hire orientation and offboarding processes.
- Assist with the recruitment process, including job postings, screening candidates, scheduling interviews, and onboarding new hires.
- Complete employment verifications and participate in external surveys in all areas of human resources, including compensation and benefits.
- Assist with the performance management processes, including evaluations, coaching, and improvement plans; participates in training and professional development initiatives to enhance employee engagement and performance.
- Partner with the Director of Human Resources and Dean of Faculty to plan and execute school wide events.
Benefit Administration
- Coordinate benefits administration, including enrollments, terminations, and employee inquiries.
- Reconcile benefit premium invoices, monitors coverage and conducts regular audits.
- Support open enrollment and benefits communication efforts; provide guidance to employees regarding benefit options and eligibility.
- Ensure compliance with federal and state regulations related to benefit administration.
- Act as the point of contact for leaves of absence, disability and unemployment procedures.
- Work with vendors to coordinate the annual flu shot clinic and Wellness Fair.
HRIS & Payroll
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Participate in the implementation of a new HRIS (ADP); support system implementation for payroll, benefits, and performance management tools. - Maintain and update employee records in the HRIS system, ensuring accuracy and confidentiality.
- Generate and analyze HR reports, including headcount, turnover, compliance (such as EEO-1) and workforce analytics; additional ad-hoc reports as requested.
- Ensure data integrity by conducting routine audits and troubleshooting discrepancies in HRIS records.
- Train employees and managers on HRIS functionalities, including self-service portals and reporting tools.
- Collaborate with key stakeholders to optimize system capabilities and troubleshoot technical issues.
- Work with the Staff Accountant to process bi-weekly payroll; supports payroll processing by ensuring accurate timekeeping and employee changes.
QUALIFICATIONS & REQUIREMENTS
- Bachelor of Arts or Science Degree required, or equivalent work experience.
- 3-5 years of progressive experience in Human Resources, demonstrating increased responsibilities and scope of duties.
- Strong knowledge of employment laws and regulations and HR best practices.
- Experience in implementing/maintaining an HRIS, experience with ADP preferred but not required.
- Demonstrates good communication, resourceful problem solver, and an ability to handle confidential and sensitive information with discretion and professionalism.
- Proficiency in Google Suite, Microsoft Office, Adobe, and other software platforms preferred.
- Must be able to work on-site 5 days/week.
BENEFITS/COMPENSATION
- Comprehensive benefits package to support you and your family that includes medical, dental, and vision coverage.
- 403(b) retirement plan that includes employer matching contributions.
- Access to voluntary benefits such as wellness incentives, discounts, and educational assistance programs.
- Generous paid time-off programs to support a healthy work-life balance.
Marlborough School is an equal opportunity employer. Marlborough recruits, employs, trains, compensates, and promotes without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law. Marlborough School is a diverse, inclusive community that strives to maintain diversity in all areas of employment.
