Certified Payroll Administrator

Job Purpose

The duties and responsibilities of the Certified Payroll Administrator role include managing certified payroll reporting processes, ensuring accuracy and compliance, overseeing tax reports and union fringe payments, reconciling payroll accounts, maintaining employee records, and ensuring timely and accurate payroll processing. Additionally, the role involves compliance with regulations, record-keeping, problem-resolution, and effective communication with employees.

Duties and Responsibilities - For all MGE Entities:

• Oversee the entire payroll reporting process, ensuring all reports are accurate and submitted on time.
• Manage all Certified Payroll reporting and processes. Assemble all reports, ensuring the timely delivery to compliance departments and third-party consultants.
• Manage all subcontractor Certified Payroll Reporting by ensuring the correctness of subcontractor submissions and working with AP to ensure compliance before issuing payments.
• Conduct thorough checks on tax reports, ensuring the employer-paid tax liability is accurate.
• Manage all union fringe payments to guarantee accuracy and punctuality
• Perform updates in Spectrum and HCSS for updates on items such as wage increases, insurance/comp rates, tax rates, and other related expenses.
• Maintain up-to-date employee records, ensuring that employee records tie between Spectrum and Paylocity.
• Review payroll efficiently, ensuring all employees are paid correctly and promptly.
• Address and resolve any payroll discrepancies or issues as they arise.
• Communicate effectively with employees regarding payroll matters and participate in payroll audits.
• Ensure strict compliance with all relevant payroll regulations and laws.
• Conduct various HR Generalist duties in support of the HR and Payroll Department.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or a related field
• 5 years of experience in payroll/certified payroll, unions, prevailing wage, accounting, or a similar role
• Experience in payroll software and Microsoft Office Suite; additional system knowledge a plus
• In-depth understanding of payroll procedures, laws, taxes, and best practices
• Precise attention to detail
• Excellent communication skills
• Previous experience as a Payroll Administrator or in a similar role.
• Understanding of local and governmental rules about payroll.
• Excellent knowledge of MS Office, especially Excel.
• Attention to detail.
• Degree in Accounting, Finance, or a relevant field.

Job Type: Full-time

Pay: $40.86 - $43.26 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Certified Payroll: 5 years (Required)
• Union Payroll Compliance: 3 years (Required)

Work Location: In person

Salary : $41 - $43