Job Description
Job Description
POSITION SUMMARY :
Provides secretarial and clerical support for Early On, Mi Tri-Share, Great Start Readiness Program (GSRP), and Great Start Collaborative (GSC) programs and services. Serves as Administrative Assistant for Director of Early Childhood Education.
QUALIFICATIONS :
- Four years of related secretarial / office experience
- Post-secondary experience or degree in relevant area preferred
- Demonstrates the ability to :
Organize short and long term projects
Establish and maintain filing systems (physical and electronic)Problem-solve and apply principles of logical thinkingAccurately complete fiscal procedures (e.g., generating POs, invoicing, coding expenses)Proficiency with software / applications including Microsoft Word, Excel, PowerPoint and Google SuiteExcellent filing and organizational skillsStrong verbal and written communication skillsMust demonstrate initiative and the ability to work independentlyProfessional attitude and appearanceESSENTIAL DUTIES AND RESPONSIBILITIES :
Assist Director of Early Childhood Education with projects, scheduling, correspondence, document creation, proactive reminders of upcoming events / deadlines, and other secretarial / clerical support dutiesProvide secretarial and clerical support for Early On, Mi Tri-Share, GSRP, and GSC programs and servicesPerform Early On referral intakes, acknowledge all referrals, ensure required deadlines are met, and compile Early On referral statisticsCreate, prepare, and maintain files and records for Early Childhood programs, including data entryAssist with creating / updating correspondence, forms, contracts, and memos of understandingMaintain / order Early On test protocols and suppliesSchedule evaluations and meetings - internal and external; work closely with CCRESA for external meetingsProvide data and support for Early On pupil accounting reportsMail, track, and compile statistics from Parent Survey for Early OnMaintain listserv for and distribute monthly Early On NewsletterPrepare minutes for Early On staff meetings, and Local Interagency Coordinating Council (LICC) / High Risk meetingsPrepare LICC membership lettersComplete monthly mailings for Ages and Stages Questionnaire (ASQ); track / maintain ASQ list to ensure accuracy of queriesTrack and distribute Individualized Family Service Plan (IFSP) due dates for consultants; communicate status of referralsCreate Unique Identification Codes (UICs) for Great Start Readiness ProgramCreate purchase orders, code / process invoices and bills, and provide local agencies with updated invoices and copies of contractsOrder supplies and materials for Early Childhood Special Education classroomsAssist with Marquette-Alger RESA website updatesMake / manage conference, hotel, and car reservations for staffAssist with meeting logistics such as scheduling, reserving conference rooms, and ordering foodPerform general administrative / clerical duties such as filing, photocopying, and faxing, and creating purchase ordersInteract with the public in a positive, courteous, and professional manner via email, phone, and in personProvide front desk coverage as requested / assignedPerform other duties and responsibilities as assignedOTHER KNOWLEDGE, SKILLS, AND ABILITIES :
Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operationsAbility to work on multiple projects and maintain proactive communication with stakeholdersAbility to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical mannerAbility to work in a fast-paced environment yet maintain flexibility in thinking and actionsDetail-oriented with strong analytical skills; skilled with Excel and Google SheetsSPECIAL CONDITIONS : Perform position duties and functions while upholding confidentiality of privileged and sensitive information
TERMS OF EMPLOYMENT : Full time position. Must have regular and reliable job attendance, performance, and the physical ability to do the job
REPORTS TO : Director of Early Childhood Education
COMPENSATION & BENEFITS : According to Marquette-Alger RESA ESP Collective Bargaining Agreement
APPLICATION DEADLINE : Applicants who are interested in being considered should submit a letter of interest and a resume to mnordeen@maresa.org by 4 : 00 p.m. on Thursday, February 13th, 2025 .
Marquette-Alger RESA does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex (including gender identity or expression, sexual orientation, pregnancy, childbirth, or a related condition), age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. Marquette-Alger RESA’s Non-discrimination, Anti-Harassment, and Non-Retaliation Policy, as well as the grievance procedure for reporting concerns or complaints, are available at maresa.org / about-us / notice-of- nondiscrimination / .
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