The Marshall B. Ketchum University College of Pharmacy, Department of Pharmacy Practice (DPP) is seeking to hire a highly motivated and enthusiastic individual who will assist the Department, Faculty, Vice Chairs, and Chair in maintaining the daily operations of within the Department and the College. The Administrative Assistant will report to the DPP Chair.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Proficiency in Moodle course maintenance, course setup, messaging, grading, grade entry, gradebook setup/maintenance, assignment grading per provided rubrics, and follow-up with student assignments per DPP coursework
• Proficiency in using Examsoft software for the purposes of assisting faculty in assessment setup (creating/posting assessments), import/export questions, scheduling, grading, and grade entry
• Assist in Examsoft ID and/or Examsoft Monitor tasks such as video reviews
• Assist in Qualtrics Survey support such as survey creation, administration, and data collection
• Assist in Exam Proctoring for the Department and College
• Assist in proctoring student exam reviews
• Inventory and maintain course, laboratory, or OSCE supplies for the faculty and Department
• Inventory and maintain scheduled check-out and return of Departmental computers or other electronic hardware
• Scheduling meetings via electronic interface (e.g. ZOOM or MS Teams) for DPP faculty and administration
• Editing/monitoring/hosting electronic meetings (e.g. ZOOM or MS Teams) for DPP faculty and administration
• Record and maintain meeting minutes for DPP Monthly Departmental Meetings and for other assigned committees
• Assist DPP faculty and staff in set-up and/or clean-up of laboratory activities, OSCEs, or other course-related activities
• Assist in cleaning/sanitizing classrooms/laboratory spaces used for DPP activities/teaching
• Edit and maintain Departmental forms and templates used for data collection or other Departmental business
• Enter and maintain Departmental forms and data stored in the College shared-drive and other electronic storage areas
• Assist in Departmental and College data collection, preparation, and/or document preparation for ACPE accreditation
• Assist in completing special projects, as assigned by the Department Chair, Vice Chairs, or DPP Faculty
• Regular and reliable attendance is required; adhering to university attendance policy

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent verbal and written communication, organizational, and interpersonal skills
• Ability to prioritize tasks and operate within a timeline to complete such tasks
• Ability to maintain confidentiality, particularly when handling sensitive data and/or records
• Ability to function as a team player in a multidisciplinary team setting
• Ability to proof-read documents and pay attention to minute details
• Proficiency in computer and electronic skills including but not limited to word processing, data collection, and/or data management (e.g. MS Office, Word, PowerPoint, Excel, Outlook, Teams, etc.)
• Proficiency in online software programs such as ZOOM, Moodle, Examsoft, Qualtrics, Doodle, Google Docs, SharePoint, etc.
• Flexibility for evening/weekend work assisting in the preparation and execution of DPP-related activities or other related projects

EDUCATION AND/OR EXPERIENCE

• Minimum of High School diploma or GED; Bachelor degree preferred
• Minimum one to three years of prior administrative support experience or equivalent

SEE YOURSELF HERE

Located on a beautiful, seven-acre campus in Fullerton, California, MBKU is an independent, private, non-profit, accredited educational institution. MBKU is home to the Southern California College of Optometry, the School of PA Studies and College of Pharmacy. MBKU owns and operates three health care centers at their clinical teaching facility, Ketchum Health, providing a vision center and PA medical clinic practice in Orange County and second vision center in Los Angeles.

A TRADITION OF EXCELLENCE SINCE 1904

In 1904, Marshall B. Ketchum, MD, opened the Los Angeles School of Ophthalmology and Optometry in Los Angeles. Dr. Ketchum was a visionary entrepreneur and prominent leader in the optometric profession. He made very significant and long-standing contributions in his field of care, in California and throughout the nation.

In the early 70s the College moved to its current home in Fullerton, CA and was renamed Southern California College of Optometry. But even the pioneering Dr. Ketchum could not have envisioned his school would grow to become Marshall B. Ketchum University, an independent, private, non-profit, accredited educational institution encompassing multiple disciplines.

BE AT THE FOREFRONT OF HEALTH CARE EDUCATION

Marshall B. Ketchum University offers career opportunities that will put you at the forefront of health care education. You will be provided with learning and advancement opportunities, as well as a culture that recognizes the importance of fun, employee appreciation and a work-life balance.

Our mission is to educate caring, inspired health care professionals who are prepared to deliver collaborative, patient-centric health care in an interprofessional environment. By joining our family, you can help us reimagine the future and inspire future health care leaders.

BENEFITS

MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu).

MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

NON-DISCRIMINATION STATEMENT

MBKU is committed to providing an environment in which all individuals are treated with respect and professionalism. In accordance with applicable federal and state laws, it is University policy to prevent the unlawful discrimination against students, applicants for admission, employees, applicants for employment and patients requesting treatment on the basis of race, color, national origin, sex, disability, age or any other characteristic protected by applicable law. The University also prohibits sexual harassment and harassment on any of the above bases (please refer to the Title IX page for more information).