What are the responsibilities and job description for the Subpoena Clerk - 1+ Yrs Experience - Philadelphia, PA position at Marshall Dennehey?
The law offices of Marshall Dennehey, a large defense litigation firm, is seeking to hire a Full-time Subpoena Clerk for the firm's Philadelphia, PA office.
Position Summary:
The Subpoena Clerk maintains the filing system and assists attorneys with subpoena requests.
Responsibilities:
- Review client guidelines to determine proper method of obtaining records from third parties.
- If client allows for in-house subpoenas, at the direction of attorney and/or paralegal, draft Notice of Productions and Subpoenas to providers.
- If client requires use of preferred vendor, provide, to the vendor, all information, including billing instructions, required to facilitate the drafting of subpoenas.
- Ensure timely submission of invoices for all costs associated with obtaining records from third parties pursuant to client guidelines.
- Review documents received from vendor to ensure accuracy.
- File appropriate documents with the court and serve documents on required parties.
- Conduct follow-up on records, through letters and/or phone calls.
- Maintain a contemporaneous log of all requests made and document all actions taken in furtherance of obtaining records.
- Track records received on office’s approved subpoena tracking document.
- Timely notify attorney and/or paralegal of any difficulties obtaining records.
- Maintain diary system in accordance to office standards. Ensure tasks are completed timely and properly documented.
- Keep cases organized by properly naming and organizing documents.
- Perform other related duties as assigned.
- Regular in office attendance – remote permitted per firm policy.
Required Skills:
- Strong verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite.
Education:
- High school diploma or its equivalent.
Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.
Marshall Dennehey offers a competitive salary and benefits package.
Please send cover letter, resume and salary requirements for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V.
