Administrative Specialist

Description

At Marshall Farms, our Administrative Specialist performs a wide range of services and specialized administrative support for daily operations. The individual must work closely with several departments, including client services, husbandry, shipping, veterinary care, purchasing, and quality control, to ensure that animal records are complete and accurate. They prepare documentation and records that are provided to customers, shippers, regulators, or any other outside parties as appropriate. They are responsible for electronically documenting and archiving various data from a variety of paper records, and they will perform the final quality assurance for data entered by other departments. Administrative Specialists also provide initial interactions with all external individuals contacting Marshall Farms, either via phone or via in-person visit.

Hours for this position are Monday - Friday, 8am - 430pm. 

Pay grade is an N3 with an hourly range of $18.27 - $27.41.

Essential Tasks of the role include:

• Greet and receive visitors and control access to the front door and shipping/receiving area.  
• Receive and direct incoming telephone calls. 
• Data entry, management, and archiving, including: 
• Grading records, medical records, expired records, weaning records, Eye exam results, Dental lists, Breeder lists, Shot lists, Colony-wide medical treatments 
• Documentation prepared for both research and pet shipments, including: 

• Animal records such as animal health histories, pedigrees, littermate lists, pregnancy records, etc. 

• Shipping documents such as packing lists, shipping labels, bill of ladings, certificates, permits, etc. 

• Coordination of packages and shipments with FedEx, UPS, airlines, and other common carriers as needed. 

• Company documentation, such as preparing outside mailings, invoicing, internal mail distribution, archiving, filing, etc. 

Requirements

Education: High School Diploma or GED

Competency Requirements: Individual will be capable of working with various computer applications including Microsoft Outlook, Word & Excel. Individual will be required to effectively and consistently perform the above listed Essential Tasks. Individual will proficiently interact with cross-functional teams and possess good organizational skills, written and verbal communication skills, attention to detail and accuracy of one’s work.

Leadership Requirements: Individual will contribute to a productive and professional environment by setting a positive example and demonstrating enthusiasm, diligence, ethical behavior, taking responsibility for one’s actions, and challenging themselves to continually improve

Mental Requirement: Minimum mental requirements necessary to perform key tasks of job to include but not limited to effective interpersonal communication, maintain attention to detail and accuracy, comprehension (oral & written), understanding interrelationships between processes/activities, ability to forecast and anticipate consequences to actions, ability to coordinate activities logically, problem solving, maintain confidentiality, work with constant interruptions, stress, etc.

The Benefits of Being a Part of the Marshall Family

Our benefit package is an important element of the overall experience we offer our employees. 

Full-time employees receive:

• 100% company-paid medical and dental insurance for employees, spouses, and eligible dependents, or a generous opt-out if you already have coverage elsewhere
• Generous time off benefits starting at 3 weeks/year
• 401(k) retirement savings plan – 100% match on the first 5% of contributions with 100% vesting (must be 18 or older to participate)
• Enriched Short-Term disability benefits and Long-Term disability insurance
• Profit Sharing contribution of 10% of your annualized salary
• Life Insurance at 4x your annual base (up to a max. of $200,000)
• Boot allowance (excludes office and barrier employees)
• $500 bonus for employee referrals 

About Marshall Farms Group, Ltd.

Our mission is to help improve the lives of people and pets. When you join our family, you will have a significant impact on fulfilling this mission by supporting our ability to provide animals and related services to the top research organizations across the globe – aiding their lifesaving biomedical and veterinary research. In addition, we leverage our extensive breeding experience as a preferred supplier to detection dog training programs and are the leading provider of Pet Ferrets. Over the last 80 years, we have grown from a local to a global company, but we haven't lost our family feel and employee-centric focus.

Marshall Farms Group, LTD is an Equal Opportunity/Affirmative Action employer.

Salary : $18 - $27