Administrative Assistant

Position Details

Get to Know Us!

Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.
  
  

Come Meet Marshall and discover what it means to be part of the Marshall University family!

Come join our Herd!

We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.

• Work week is 37.5 hrs.
• A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
• Holidays – Employees receive 13 Paid Holidays
• Annual and Sick Leave – Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
• Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
• Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
• Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
• Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.
  
  

                            We are . . . Marshall!

Position Information

Position Title Administrative Assistant Banner Position Number 001003 E-Class CN - Class Nonexempt FT .53 or > Classification Title Administrative Assistant Department SOM-BioMedical Science Research Dev - MU9225 Job Description

Job Duties For This Position Include

• Providing Administrative assistant to the Vice Dean for Research and Graduate Education and the Chairman of the Department of Clinical and Translational Sciences Uma Sundaram, MD, and other appropriate staff or faculty members.
• Assisting with the application process for the graduate program and the administrative assistance in organizing events for the Bio-medical Science program.
• Assisting with purchasing laboratory supplies under the direction of the business manager for all the investigators in the Department of Clinical and Translational Science (DCTS) and COBRE
• Being physically available to answer phone calls and communicate messages to appropriate staff or faculty during working hours.
• Maintaining several intricate projects as instructed by the Vice Dean/Chair.
• Working as the liaison for internal and external departments by providing communication, both written and oral.
• Receiving and greeting visitors at the Biomedical Research Graduate Education office.
• Collecting, sorting, and distributing mail to appropriate faculty.
• Preparing requisitions/Encumbrances by using the Marshall University Banner system.
• Other responsibilities as outlined by the business manager and department chair.
  
  

Location MUSOM - Marshall University School of Medicine Salary Range $27,000-$33,000 Salary is commensurate with experience and internal equity Salary Grade 2 Salary Type Salary Time Type Full-Time

Qualifications

Must be able to perform all essential job duties as outlined in the job description.

Required Qualifications

Education

• Associate’s degree or vocational or technical school degree.
  
  

Experience

• Minimum of 6 months clerical experience
  
  

Preferred Qualifications

Education Experience

Posting Detail Information

Posting Number MU0975NE Open Date 12/03/2024 Close Date Open Until Filled Yes Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have an Associate's degree or vocational or technical school degree?
• Yes
• No
  

Applicant Documents

Required Documents

• Resume
• Cover Letter
  
  

Optional Documents