What are the responsibilities and job description for the Administrative Assistant position at Marshalltown Area Chamber of Commerce?
Job Description: Administrative Assistant
Position: Administrative Assistant
Reports to: Marshalltown Area Chamber of Commerce President/CEO
Status: Full time. Non-exempt. Office Hours: Monday – Friday 8:00 a.m. – 4:00 p.m. Hours outside standard office hours may occasionally be required.
Position function: The Administrative Assistant is responsible for effective and professional interaction with all members, investors, and general public. They will organize and perform the daily administrative activities of the Chamber office; provide support services to Chamber team; and perform accounting/bookkeeping functions.
Under minimal supervision this position manages and maintains all front office operations.
Additionally, this position will serve as the primary support person for the President & CEO regarding scheduling and day to day details as assigned.
1. Administrative
- Serve as first contact for telephone and walk-in inquiries.
- Handle contact with members and the general public in a prompt, positive and professional manner.
- Assist in maintaining the Chamber website.
- Prepare documents as required.
- Provide administrative support to the team.
- Monitor photocopy machine and office supplies; replenishing as necessary.
- Serve as primary support person for President & CEO regarding scheduling and daily details as assigned.
- Ensure the front office stays clean and well organized.
2. Bookkeeping
- Preparation of payables.
- Create invoices, conduct follow-up on open invoices, and record payments received.
- Prepare deposits in QuickBooks.
- Reconciliation of monthly credit card statements.
- Generate checks through QuickBooks.
3. Membership
- Maintain Chamber membership database.
- Ensure membership database coordinates with online directory, Chamber Bucks lists, newsletter distribution, and other lists as required.
- Manage the Chamber Bucks program, including sales, managing redemption, annual reports to members, and managing use/redemption by non-members.
- Manage invoice process and follow-up with open invoices.
4. Marketing and Events
- Update content in weekly “This Week in Marshalltown” newsletter and update digital billboard accordingly.
- Assist in Chamber events as required.
Education/Experience Requirements:
- One (1) year experience in administrative role.
- Proficient in QuickBooks & knowledge of non-profit financials. (Preferred)
- Exceptional customer service and communications skills.
- Proficient in Microsoft Office Suite (Word, Excel, Power Point).
- Detail Oriented.
- 2-year degree. (Preferred)
Other Requirements:
- Ability to lift 25 pounds
- Valid driver’s license
This job description is not intended to be all-inclusive, as other programs and activities may be added through action by the President/CEO as needed.
Job Type: Full-time
Pay: $34,000.00 - $40,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Education:
- Associate (Preferred)
Work Location: In person
Salary : $34,000 - $40,000