What are the responsibilities and job description for the Real Property Assistant position at Martin County Board of County Commissioners?
This position involves professional technical work related to the County's real property activities, including property acquisition, right-of-way management, lease management, easements, development review, and sale of surplus properties. The role provides assistance associated with the acquisition of real property and property rights, conducts research, and interprets deeds, easements, leases, title records and other property related documents. Employee works under general supervision of the Real Property Manager, and work is reviewed through performance measures, work production, effectiveness, and periodic oral and written evaluations.
In the event of a natural or man-made disaster that may threaten the area, the employee will be required to perform emergency duties as directed.
(Note: The listed duties are illustrative only and are not intended to describe each and every function, which may be performed in the job class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
Performs complex research and investigations on properties considered for easements, purchase, and sales of real property, including administrative needs and cost analysis with approvals from the Board of County Commissioners.
Prepares, receives and records approved documents. Provides recommendations to other County Departments or private developers to ensure accuracy and completeness prior to recording.
Performs due diligence analysis, ownership research, title work procurement, analysis of appraisals, environmental reports, surveys, contract preparation, closing coordination, and provides eminent domain assistance as necessary.
Assist in coordinating right-of-way abandonment processing.
Responds to public and other department inquiries and manages information within the RFS (Request for Services) system as needed.
Provides road asset ownership and status reports, along with conducting related research.
Maintains records for right-of-way, easement, and county owned land inventory.
Prepares graphic exhibits and coordinates disposal of real property through the surplus process, monitoring the status of each step to ensure timely completion.
Develops, updates, and maintains the county-owned land inventory, ensuring documents are accurate, complete, well-researched, defensible, and in compliance with Florida Statutes.
Reads and interprets narrative appraisals, title searches, engineering plans, zoning maps, tax maps, aerial maps, and construction plans.
Attend Development Review meeting, as necessary, providing documentation and direction on and real property development needs.
Electronically inspects county-owned real property and coordinates with outside contractors for project management.
Reviews, interprets, and applies information from various sources, including engineering plans, surveys, and property records.
Collaborates as part of a team on complex projects.
Performs work related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES:
(Note: The knowledge, skills, and abilities identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable for individual positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Knowledge of real estate principles, legal documents, recordings, and procedures for conveyance of real property and interests in real property.
Knowledge of county policies related to easements, acquisitions, leases, and surplus sale of real property.
Understanding of applicable federal, state, and local laws, regulations, and policies related to eminent domain, easements, rights of entry, real estate title and other technical, legal, and financial activities.
Proficient in the use of Geographic Information Systems (GIS) for creating maps and any documents needed for projects.
Ability to comprehend engineering drawings, legal descriptions, surveys, maps, and construction plans.
Ability to assist with Development Review meetings, take notes, and manage requests and activities.
Ability to research public records for ownership and encumbrances utilizing both electronic and analog resources.
Ability to communicate effectively, both orally and in writing, and coordinate and obtain cooperation from other departments, members of the public, and contractual service providers.
Ability to effectively prepare documents, reports, record keeping, and other administrative tasks utilizing standard office software applications.
Ability to establish and maintain effective working relationships with other employees, public officials, property owners, and the general public.
Proficiency in data entry and the use of data base management, word processing and spreadsheet software.
Ability to maintain consistent and punctual attendance.
Must possess an Associate’s Degree in Business Administration, Marketing with Real Estate concentration, or related fields, along with three (3) years or more of proven experience in real estate acquisition, right of way management, leasing, or property related discipline.
Additional qualifying education and/or experience which provide the necessary knowledge, skills and abilities may be substituted one for the other on a year for year basis.
CERTIFICATES, LICENSES, REGISTRATIONS:
Must possess a valid Florida Driver’s License
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, with the understanding that the position primarily requires work to be performed in the office setting.
Acceptable eyesight (with or without correction)
Acceptable hearing (with or without correction)
Ability to sit for long periods of time.
Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, and other related office equipment as necessary.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed primarily indoors.
Involves frequent interaction with people.
May require attendance at night meetings and/or outdoor meetings.
ADA/COMPLIANCE STATEMENT:
This document may be reproduced upon request in an alternative format by contacting the County ADA Coordinator (772) 320-3131, the County Administration Office (772) 288-5400, Florida Relay 711, or by completing our accessibility feedback form at www.martin.fl.us/accessibility-feedback.
EEO STATEMENT:
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Salary : $49,250 - $81,262
