Legal Assistant, Law Firm Administrator

The Legal Administrator will play a central role in ensuring the office’s daily operations flow seamlessly. This is a dynamic position with ample opportunities for growth and development within our firm.

Key Responsibilities:

• Organize and maintain case files and documentation.
• Collaborate closely with our paralegals and assist the legal team.
• Support light sales and client intake functions.
• Perform general office tasks, including copying and other administrative duties.
• Keep the office stocked, organized, and running efficiently.

Qualifications:

• Prior experience in a legal, administrative, or office management role preferred.
• Strong organizational skills and attention to detail.
• Excellent communication skills and the ability to work well with different team members.
• Proficiency with Microsoft Office Suite and basic office equipment.
• A proactive attitude and a willingness to contribute to our team’s success.

Qualifications

• Office Administrator experience prefered.
• Experience in a law firm setting in one or more of the following practice areas: Real Estate, Estate Planning, Family Law and Divorce, Business Law, Litigation and of Personal Injury or probate is a plus .
• Excellent communication skills, both verbal and written. Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively within a team.
• Being a self starter
• Demonstrated commitment to client satisfaction and providing high-quality legal services.
• Strong work ethic and ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and other legal software such as CLIO, Active Campaign, Wealth counsel and internet based applications.
• Sales and Marketing experience are a plus.
• Ability to speak Chinese is a Added benefit. If you share our core values and are a passionate person who wants to help deliver quality legal services to our clients, we encourage you to apply for this position.
• We offer a competitive salary with much opportunity to grow, a comprehensive benefits package, and a supportive work environment.
• Join our team at Martino Law Group and be part of a growing law firm that prioritizes client satisfaction and delivers successful results.

Responsibilities

• Draft legal documents, pleadings, and correspondence such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits under the guidance of a lawyer
• Coordinate law office activity, including the drafting subpoenas and coordinating with process servers
• Perform administrative duties such as answering phone calls and keeping our case filing system organized so all documents are readily accessible
• Work with lawyers to prepare for trial by conducting research on legal articles, preparing and organizing exhibits, organizing and coordinating witnesses, filing motions, and assisting with client meetings
• Gather information about legal issues from the client in interviews
• Independently handle a Real Estate transaction from Intake to post-closing
• Efficiently move Estate Planning, Family Law and Divorce and Personal Injury matters from start to finish through the process.
• Communicate with clients to keep them informed of all developments in their case, and provide emotional support during difficult times.
• Ensure each client's Action Plan is followed and that the steps are completed in accordance with our processes.
• Build and maintain strong relationships with clients, colleagues, and other stakeholders.
• Collaborate with other team members to provide comprehensive legal services to our clients.
• Maintain accurate and organized records of all client matters and ensure compliance with legal regulations and ethical standards.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Opportunities for advancement
• Paid time off
• Profit sharing

Work Location: In person

Salary : $40,000 - $60,000