Administrative Assistant to the Upper School Head

Maryvale Preparatory School

Maryvale, a Catholic independent girls' school serving grades six through 12, affiliated with the Sisters of Notre Dame de Namur, provides an environment in which each student can reach her academic, spiritual, physical and civic potential in a loving, supportive and diverse community. Building upon its unique and special heritage, Maryvale's mission is to provide an exceptional education that responds to change and prepares young women for life.

At Maryvale, we are committed to a community where students, faculty, and staff are valued and feel a sense of belonging. We honor each person's sacredness; thus, our community's diversity enriches our learning environment. Inclusion and belonging, per the Hallmarks of the Sisters of Notre Dame de Namur, provide a comprehensive experience where students value themselves and respect the humanity of all people. Therefore, we aim for excellence and dignity in our hires.

Maryvale Preparatory School is seeking a full-time Administrative Assistant to the Upper School Head to support the Academic Administration. This is a non-exempt, full-time, 12th month position. The ideal candidate will serve as a welcoming presence for all stakeholders. Also, she/he will have a strong attention to detail and successfully pass a criminal background check. This position will report directly to the Upper School Head.

Responsibilities include:

· Support the needs of the Academic Administration including scheduling appointments, managing calendars.

· Coordinate daily substitute teacher coverage.

• Assist the administration with varied administrative tasks, as needed, including but not limited to, parent/teacher conferences, graduation events, student transcripts, school calendar, Title II, new teacher orientation and employee orientation etc.
• Complete financial reports, reconcile Amazon account, prepare check requests.
• Prepare awards for academic recognition ceremonies.
• Assist with all school events, as needed.
• Ability to prepare and maintain accurate records.
• Coordinate catering needs for various school events.
• Provide coverage for the Reception Office during lunch and additional coverage as needed.

The ideal candidate will possess:

· High school diploma required; college degree preferred.

· Strong computer technical skills with proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Google Drive/Suite, and Publisher required

· Working knowledge of Blackbaud Education Edge a preferred

· Excellent organizational skills and the ability to prioritize work

· Ability to react effectively and with composure in emergency situations

· Pleasant and welcoming demeanor, on phone and in person

· Ability to communicate effectively, utilizing interpersonal skills to maintain effective relationships with other department staff, faculty, students, and the public

· Ability to express oneself clearly and concisely when presenting ideas and concepts both in verbal and written form

· Flexibility and ability to manage several tasks simultaneously

· Maintain strict confidentiality regarding all student, employee, and school matters

· Exceptional integrity and demonstrated good moral character and initiative.

· Eagerness to embrace the mission and values of Maryvale and our connection to the Sisters of Notre Dame de Namur

· Commitment to equity and inclusion and have experience working with a diverse student population

· Commitment to single gender education for young women

· Genuine enthusiasm, personal warmth, and high energy level

Additional Requirements:

· Subject to a criminal background check prior to employment

· Subject to a Child Protection Services screening prior to employment

· Subject to a MSDE Employment History Review screening for Child Sexual Abuse and Sexual Misconduct

Maryvale is an equal opportunity employer and is committed to building a diverse community that represents a variety of experiences, skills, and perspectives.

Salary is commensurate with experience and degree earned and ranges from $45,000.00 to $55,000.00 annually. This position is eligible for full-time benefits including personal and sick leave benefits. All Maryvale employees have access to a comprehensive benefits package, including health, dental, vision, employee assistance program, wellness initiatives and incentives, a 403b matching program, life insurance, school lunch benefit and other ancillary benefits.

Please send résumé and cover letter to Human Resources, 11300 Falls Road, Lutherville, MD 21093 or email to employment@maryvale.com.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Employee assistance program
• Health savings account
• Life insurance
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $45,000 - $55,000