What are the responsibilities and job description for the Executive Assistant position at Maschinenfabrik Reinhausen?
At the world market leader in energy technology, you will contribute to keeping the energy supply stable in the future. With our intelligent digital and analogue solutions, you will help shape the implementation of the energy transition. In a global team of 4,800 committed colleagues, which is characterised by the unique cohesion of our family-run group of companies. Reinhausen - where Power meets Passion.
What challenges can you expect?
Act as liaison between upper management and production work force. Create rapport with all departments while keeping a professional demeanor and high level of confidentiality.
Strategic And Operative Tasks
Education
Click through our benefits and learn more about your benefits with us!
Benefits
Paid Health benefits option: Health, Dental, Vision, Life, Short and Long-Term Disability Insurance for you and your family, and Teladoc services, outstanding HSA Contribution, generous 401k match – Up to 10% of base pay
Personal Development
Annual employee appraisals, training programs, opportunities for advancement
What challenges can you expect?
Act as liaison between upper management and production work force. Create rapport with all departments while keeping a professional demeanor and high level of confidentiality.
Strategic And Operative Tasks
- Monthly management meeting presentation
- Monthly reports: hours worked, on time delivery, finished goods
- Weekly production KPI for operations meeting
- Create work instructions, training documentation
- Create Memos for plant wide communication of important topics
- Write/Proofread GroupNet articles
- Target tracking for COO direct reports (managers)
- Create spreadsheet each year with new targets
- Track and update monthly numbers
- Finalize mid-year and end of year targets for payout
- Manage/administer official target tool
- Greet visitors
- Safety Policy adherence and assistance in emergency situations
- Run monthly report for visitor badge log
- Alert staff of severe weather via intercom/air horn
- Primary contact for security guard
- Manage internal badge system – KABA including locking, issuing of badges and temporary badges
- Plan and organize dinners, lunches, any type of events and activities
- Filing and scanning of documents
- Record meeting minutes
- Create production documents and check sheets
- Update and distribute internal phone directory
- Generate annual factory calendar with key dates
- Administer internal calendars for COO and conference rooms
- Organize, Coordinate and facilitate meetings with internal as well as external participants
- Organize events and activities to boost employee morale
- Coordinate with venues, caterers, entertainment, etc.
- Manage accounts for Refreshments and Gold’s Gym, as part of the GPTW initiative
- Primary contact for Micro Market card system and service repairs
- Organize charity events
- Arrange/Assist in the facilitation of the Great Place to Work surveys and the follow up activities for example schedule reward events
- Assisting the Marketing department
- Attend trade shows to assist in marketing duties
- Create and order business cards
- Ship marketing materials and promo items to ASM and others, as needed.
- Help coordinate internal logo apparel orders and distribution, including annual production uniforms
- Travel off-site storage to locate/store/inventory marketing equipment
- Organize and create storage solutions for literature
- Create marketing packets for vendors, visitors, customers, other departments, etc.
- Handle incoming and outgoing mail, packages, and deliveries.
- Preparation of Sales Reports for the US Sales Teams
- Preparation of the Sales Reports for individual Area Sales Managers
- Preparation of Sales reports for Specific topics and portfolios
- Contract Management with OEMs, REPs and End users
- Supporting Sales team with Sales Force Activities, data quality and reporting
- Support for Sales Budget and personnel topics
- Search of project information, data preparation and Sales Force
- Verification of Data in Sales Force, coordinate updates with the Sales Team
Education
- High school diploma required; Bachelor's degree in Business Administration or related field preferred.
- At least four years of related experience required.
Click through our benefits and learn more about your benefits with us!
Benefits
Paid Health benefits option: Health, Dental, Vision, Life, Short and Long-Term Disability Insurance for you and your family, and Teladoc services, outstanding HSA Contribution, generous 401k match – Up to 10% of base pay
Personal Development
Annual employee appraisals, training programs, opportunities for advancement
