Administrative Assistant

Office & Administrative Assistant – Boston, MA

We are seeking a proactive and detail-oriented Office & Administrative Assistant to join our client's team in Boston, MA. This role will provide essential office support, ensuring a welcoming and professional environment for employees and visitors. The ideal candidate will be highly organized, flexible, and committed to delivering exceptional administrative support.

Key Responsibilities:

• Serve as the first point of contact at reception, answering calls and welcoming visitors.
• Maintain conference rooms, kitchens, and common areas to ensure a clean and organized workspace.
• Manage office supplies, mail distribution, and package deliveries.
• Coordinate meeting logistics, including catering and security clearance for visitors.
• Monitor office requests via Jira and liaise with building management as needed.
• Support the Office Manager in maintaining office organization and workflow.
• Manage team calendars, schedule meetings, and coordinate travel logistics.
• Provide administrative support to the Investment & Research teams as required.

Qualifications:

• Bachelor’s degree preferred.
• 1-2 years of professional administrative experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with high attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and work effectively in a fast-paced environment.
• A proactive, service-oriented mindset with strong problem-solving skills.

Why Join Us?

We offer a collaborative and dynamic work environment where innovation and teamwork drive success. Our employees benefit from competitive compensation, professional development opportunities, and a supportive workplace culture.

This is an in-office role with a minimum requirement of four days per week in their Boston office.