Administrative Clerk - BOE / Civil Service Chief Examiner

Salary : $55,339.68 - $69,111.60 Annually

Location : Mason County, WA

Job Type : Full-Time

Job Number : 202400066

Department : Human Resources

Opening Date : 01 / 07 / 2025

Closing Date : 1 / 21 / 2025 5 : 00 PM Pacific

FLSA : Non-Exempt

Bargaining Unit : NU

Any one position may not include all of the duties listed nor do the listed examples include all tasks, which may be found in positions of this class.

Please review the full position description for additional information.

Description

The Administrative Clerk is a highly skilled professional level classification with expertise in various administrative duties. Customer service is a key element to this position. Routine analysis and recommendations on highly complex, sensitive, and confidential assignments and issues are provided to Board members and Human Resources management. The ability to routinely provide detailed clerical support for the Board of Equalization (BOE) and serve as Civil Service Chief Examiner for the Civil Service Commission. This position works collaboratively with all stakeholders.

Essential Functions

Any one position may not include all the duties listed nor do the listed examples include all tasks, which may be found in positions of this class.)

Civil Service Commission

Administer the Civil Service program for planning, implementation, meetings, documents, and appeals, processes. With the concurrence of the Civil Service Commissioners may assume some or all the Chief Examiner duties by conducting Civil Service tests (written, oral board), clerking Civil Service meetings, and establishing eligibility lists for Civil Service positions. Administer Civil Service recruitment activities including preparation of job announcements, advertisements, and application packets.

Coordinate civil service testing process and create written tests for open positions. Schedules oral board interviews for applicants as necessary, prepares letters to tested applicants with test scores, rank on eligibility lists and / or removal from lists.

Assist the Civil Service Commission with an impartial disciplinary hearing and other investigations.

Assist with personnel action forms for Civil Service changes. Verify eligibility and the accuracy of personnel actions and correct any errors.

Board of Equalization

Oversee the BOE petition process for the county. Ensure all processes, procedures, RCWs, and WACs are followed, and deadlines are met. Ensure Board members are scheduled for hearings and trained. Responsible for clerking BOE hearings. Issue Board Orders and respond to the State Board of Tax Appeals.

Ensure all petition documentation is exchanged and the response is produced as mandated by law. Transcribe and disseminate BOE orders. In consultation with the Director, provide advice, interpretation, and counsel to stakeholders regarding regulations, practices, and procedures.

Assist with personnel action forms for all BOE changes. Verify eligibility and the accuracy of personnel actions and correct errors.

Administrative

Serve as department Public Records Officer. Attend mandated training as required. Assist with development of new or revised policies and procedures and job classification descriptions. Assist Human Resources with administrative duties. Complete verification of employment forms and reference checks by outside agencies.

Regular, reliable, and punctual attendance.

Other duties as assigned.

Knowledge of :

• Fundamental principles and practices of Human Resources administration including civil service laws, employment / personnel, and fiscal practices.
• Principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiations.
• Board of Equalization petition process.
• Civil Service laws and rules.
• Public Records Act.

Skill in :

Ability to :

OTHER JOB DUTIES :

Minimum Qualifications

Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.)

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS

PREFERRED QUALIFICATIONS

WORKING CONDITIONS : (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

Work is performed in an office environment while sitting or standing at a computer or desk operating general office equipment. May move up to twenty (20) pounds. Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Required to maintain confidentiality of information within the department. May be required to deal with shifting or conflicting priorities, interests and difficult situations requiring the use of conflict management and facilitation skills. Frequently required to perform work in confidence and under pressure for deadlines, and maintain professional composure and tact, patience, and courtesy. May be required to attend events / meetings in the evenings and on weekends.

Supplemental Information

This recruitment is open until filled, application review in ongoing. Submit your application materials as soon as possible as this recruitment may be closed at any time.

Discover the Benefits of Joining Mason County!

At Mason County, we value our employees and offer a comprehensive benefits package to support your health, financial security, and professional growth.

Health Insurance Enjoy medical, dental, and vision coverage for yourself and eligible dependents as a regular full-time employee. Some part-time employees may also qualify. We offer affordable plans, with premiums partially covered based on the type of coverage you choose.

Retirement Plans Secure your future with enrollment in one of Washington State's Department of Retirement Systems programs : PERS, PSERS, or LEOFF. Both you and the County contribute to your retirement, ensuring long-term financial stability.

Paid Leave Take time to recharge! Mason County provides sick leave, holidays, and vacation time based on County policies or union agreements. Plus, your vacation accrual grows the longer you stay with us.

Life & AD&D Insurance We've got you covered with County-paid basic life and AD&D insurance for added peace of mind.

Employee Assistance Program (EAP) Access 24 / 7 support for yourself, your spouse, domestic partner, and children (up to age 26). Whether it's personal or work-related challenges, the EAP is here to help improve your well-being.

Educational Assistance Advance your career with County-supported education! Full-time employees may be reimbursed for approved courses relevant to their role.

Longevity Rewards We recognize and reward your dedication with additional monthly compensation for continuous service milestones.

Thriving Work Environment We maintain a drug-free, smoke-free workplace that fosters professionalism and respect.

Commitment to Diversity & Inclusion Mason County is an equal opportunity employer that celebrates diversity and upholds fair employment practices.

Accommodations for All Applicants If you need accommodations during the selection process, we're here to help! Contact our Human Resources Department at (360) 427-9670 Ext. 290.

Join Mason County and build a rewarding career in a supportive and inclusive environment. Apply today to become part of our dedicated team!

Do you have two (2) years of progressively responsible Human Resources experience?

Do you have knowledge of the Civil Service laws and rules?

Do you have knowledge of the Washington State Public Records Act?

Do you have knowledge of the Board of Equalization petition process?

Do you have an Associate Degree in public administration, human resources, or related field?

Do you possess and maintain a WA State Driver License?

Required Question

Salary : $55,340 - $69,112