Judicial Support Specialist I - Mason County District Court

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Any one position may not include all of the duties listed nor do the listed examples include all tasks, which may be found in positions of this class.

Please review the full position description for additional information.

Description

Application Review Date: 2/14/2025

Performs a variety of detailed clerical and office tasks requiring knowledge of court functions and procedures. In both Criminal and Civil matters, accuracy and efficiency are critical as even the slightest error or omission in processing, indexing, posting, filing and disbursement of funds may affect the life and/or property of members of the public.

Essential Functions

Processes cases, including filing, retrieving, preparing and processing court related documents and scheduling of hearings.

Prepares court calendars for civil, criminal, small claims and traffic infraction cases; prepares case files for court sessions insuring appropriate documentation is in court file. May assist probation staff by pulling case files and preparing calendars.

Assists the public at the counter and over the telephone by answering questions and explaining court procedures and processes.

Enters, modifies and retrieves a variety of information using the Court’s and/or the Probation computer systems. May need to retrieve case related information from the local law enforcement data base which may include retrieving information from ACCESS.

Collects, receipts and/or disburses money for citations, fines and other transactions.
Receives, sorts, opens, date stamps, distributes incoming mail, and all other court related documents.

Processes court documents which may include but not limited to: warrants for arrest, subpoenas, citations, abstracts of judgments, garnishments and writs.

Types a variety of letters, memos and reports.

Process data dissemination requests as authorized by the District Court Administrator, following all Court Rules and Statues. Analyzes and extracts data from court files and state systems using extreme caution with respect to confidential data.

May perform duties at the probation desk as necessary and limited duties in the courtroom.

Regular, reliable and punctual attendance.

Knowledge of

• General office practices and procedures.
• Computers and other office equipment.
• Court related documents, procedures and terminology.
• Basic mathematical concepts.

Ability to

• Follow oral and written instructions.
• Handle sensitive information with a high degree of confidentiality,
• Deal with difficult and potentially volatile persons in a professional and calm manner,
• Establish and maintain effective working relationships with co-workers, supervisors, Public Officials and the public.
• Keyboard accurately and quickly.
• Communicate effectively both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations
• Set up and maintain a variety of files.
• Sit or stand for long periods of time.
• Multi task at a high level while performing the essential functions of the job.
• Work under pressure and meet deadlines.
• Operate standard office machines and equipment.
• Maintain the confidentiality of sensitive and confidential information.
• Physical ability to perform the essential functions of the job.

Performs other related duties as assigned

DISTINGUISHING FEATURES OF THE CLASS

Must abide by the General Code of Conduct, as well as the Code of Judicial Conduct as set forth in addendum 1, specifically Canon1, 2 &3 and must also abide by the Code of Ethics. This class is distinguished from the Judicial Support Specialist II and Judicial Support Specialist III classifications by their emphasis on learning and becoming proficient in the various tasks and functions of the position to which they are assigned. JSS I’s will generally work under closer supervision and under the supervision of the District Judicial Administrative Assistant or District Court Administrator and with less independence until proficiency is acquired.

Duties are primarily performed in an office environment while sitting at a desk or computer terminal or standing at a counter for prolonged periods of time. May occasionally lift items weighing 15 to 40 pounds.

Minimum Qualifications

High school diploma or G.E.D. and one year of office support experience, preferably in a court or legal office.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
Must be able to pass a criminal history background check
If you drive to and from work and/or for any work related matter you must possess a valid Washington State Driver’s License and vehicle insurance or request and approved reasonable accommodation

Fluency in Spanish is preferred.

Job Type: Full-time

Pay: $41,171.52 - $58,209.12 per year

Benefits:

• 457(b)
• Bereavement leave
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $41,172 - $58,209