What are the responsibilities and job description for the Benefits Administrator position at Masonicare Corp?
Wallingford
Full Time - Day Shift
Summary of Position: Responsible for the coordination of all the day to day benefit operations as required to ensure the smooth functioning of the Human Resources benefits program.
Essential Duties and Responsibilities:
1. Processes all QLE’s and respond to all QLE emails/phone calls from employees. Calculate benefit premium corrections and log for payroll batches.
2. Assist with the entire annual open enrollment process including build new plans, make changes, update benefits guide, educate staff on new offerings, answer questions, help complete online enrollment process, and audit data for accuracy once open enrollment is complete. Travels to other affiliate locations to provide support as needed/requested.
3. Manage Affordable Care Act new eligible and ineligible groups for yearly lookback. Assist employees with affordable care act questions. Assist in lookback and enrollment process.
4. Reconcile and audit weekly benefits file feeds, troubleshoot and correct issues as needed. Update carriers and HRIS carrier with location changes and mapping structure with file feeds as needed. Process manually any file feed changes to participants voluntary plan deductions as needed.
5. Assist with HSA corrections and process reimbursements.
6. Assist with yearly NDT and True-Up auditing.
7. Manage COBRA vendor website and day-to-day responsibilities.
8. Manage the day-to-day administration of the Wellness Program and budget. Develop, promote and monitor wellness initiatives to improve employees’ health and well-being. Monitor the effectiveness of program sessions from participants throughout all Masonicare locations. Acts as a member of the Wellness Committee to promote programs and engage staff to help drive down benefit expenses.
9. Assist with educating employees of educational partnerships and new offerings.
10. Assist with completing annual 990 Compensation Data report and any other compliance reporting. Send annual compliance benefit notices.
11. Manage year-end benefit process; maintain benefit changes and all ideas throughout the year to help facilitate the year-end process.
12. Process all QMCSO’s.
13. Create a standard operating procedure to audit all active benefit plans quarterly to ensure plan documents are being followed.
14. Maintain and manage leaves of absence for the continuum through HRIS such as FMLA, CTPFL, CTFMLA, TDI/TCI, STD, LTD and WC. Answer questions, process mailings, gather return to work notices, update statuses in HRIS, log CTPFML approvals and denials and enter all FMLA claims for Workers Compensation. Work collaboratively with HRBP’s and leave carrier to ensure smooth operation of leaves. Processing CTPFML employer verifications. Responsible for gathering return to work notes for employees on leave of absence. Responsible for reviewing and logging all return to work notes that list an accommodation and all accommodations for new employees; collaborating with HRBP, manager and employee to review if accommodations can be made.
15. Manage all participant changes to the various Masonicare Retiree Plans such as Medical Subsidy Plan, Retirement Reimbursement Account Plan, and Retiree Life. Oversee day to day responsibilities of the various plans and answer participant questions. Check new retirees for eligibility in grandfathered benefits. Send invoices and assist with sending annual compliance notices to retiree participants. Collect Retiree Life beneficiary forms and process payouts as needed. Audit plans and conduct death searches, complete death notices and remove participants no longer eligible from plans. Complete retirement, death, disbursement verifications and letters upon request.
16. Assist with annual Pension and 401(k) Retirement Audit. Ensures the accuracy of participant data on the various platforms. Maintains the pension spreadsheets. Completes reporting for retirement plans.
17. Educate staff on financial wellness. Travel onsite when necessary for staff education.
18. Performs all other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s Degree Required. A bachelor’s degree in Human Resources preferred or related field required or equivalent amount of experience in the employee benefits field.