Fiscal Director

Executive Office of Housing and Livable Communities (EOHLC) is seeking a Fiscal Director in the Office for Administration and Finance!

AGENCY MISSION :

The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.

Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.

OVERVIEW OF ROLE :

The Fiscal Director oversees all the fiscal policies and procedures for three of EOHLC’s divisions, including both state and federal annual appropriations and bond-funded capital expenditures. The Director must ensure successful collaboration with and oversight of contract agencies regarding all fiscal matters. In addition, the Fiscal Director oversees and coordinates the expenditure rate of capital, state, and federal programs, which includes tracking an annual appropriations budget.

The Fiscal Director manages a team of professional staff charged with administering the fiscal programs and is responsible for building and maintaining positive, responsive, and informative relationships between fiscal staff and other staff from the division they support as they implement housing policies and programs, including outside contractors. The Director serves on a senior leadership team charged with coordinating the activities for the Divisions and providing direction to inform and recommend how best to use the resources available to support programs and innovations that further EOHLC’s mission.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE) :

• BUDGET PROCESS :

Scroll down to find an indepth overview of this job, and what is expected of candidates Make an application by clicking on the Apply button.

Assists in the procurement of and ensuring continuous availability and 100% utilization of funds for all programs under their purview in compliance with the Office of the Comptroller, Office of the Treasurer and Receiver General, and U.S. Department of Housing and Urban Development (HUD) guidelines.

Leads Division staff in preparation and analysis of financial modeling to project need for and use of funds to maximize Secretariat priorities and program results.

Oversees the development of and coordinates the preparation of spreadsheets, narratives, and memoranda on the financial activities for the CFO, Division leadership, the Deputy Secretary, the Secretary of Housing Livable Communities, the Executive Office for Administration & Finance (EOAF), members of the Massachusetts Legislature, and advocacy groups.

Responsible for managing compliance with all laws, regulations, and guidelines issued by both state and federal agencies and analyzing and disseminating key information to contracted agencies, quasi-public agencies, and appropriate personnel within EOHLC and state government.

Manages the preparation of required reports.

Works closely with IT staff and consultants to develop necessary computer applications that allow the most efficient and effective fiscal management of all programs under their purview.

Responsible for providing programmatic fiscal analysis to ensure policy objectives are aligned with resources, which includes forecasting, analyzing, and tracking caseloads and expenditures using historical and projected data in collaboration with program staff.

Determines financial consequences of changes in policy, programs, or activities and develops and presents complex analysis as well as recommends enhancements to planning and resource allocation processes.

Oversees the fiscal compliance of all terms and conditions stated in contracts executed with contractor agencies, including administrative expenses (fringe, salaries, overhead, equipment), and program sources for administration funding.

Oversees and coordinates financial activities with the Office of the Comptroller, including all contracting and invoicing for state, capital, federal, and trust programs.

Manages fiscal staff supporting three of EOHLC’s divisions.

Supervises, motivates, and evaluates staff by providing leadership and clear and consistent direction to senior managers to ensure that all staff has the support, skills, knowledge, and technical tools necessary to accomplish their work.

Ensures that Divisions’ fiscal data systems and office and field procedures are fully and effectively utilized and oversees the timeliness and accuracy of all Division fiscal responsibilities.

Responsible for financial quality control reviews of all programs, including review of single and state audits of contract agencies.

Works with program staff to ensure appropriate follow-up on corrective action related to fiscal findings.

Oversees preparation of fiscal language for any related Notice of Funding Availability, and timelines and deadlines for all required reports, forms, and related documents.

Provides technical assistance to various industry groups.

Represents their Divisions in meetings with the Executive Office for Administration and Finance, Comptroller’s office, quasi agencies, and Intra-Agency financial and policy convened groups.

Develops financial systems to support new program requirements.

Assesses and develops financial internal controls including but not limited to fraud, waste, and abuse.

Coordinates research of legislative initiatives at the state and federal level.

Prepares financial reports which include tracking and communicating caseload information to appropriate staff on a regular basis.

Coordinates the development of spreadsheets and written information for EOAF, legislative staff, and federal agencies including the status of authorizations, commitments, contracts, spending for the fiscal year and projected spending.

PREFERRED QUALIFICATIONS :

MINIMUM ENTRANCE REQUIREMENTS :

Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least two (2) years must have been in a supervisory or managerial capacity.

COMMENTS :

Please upload resume and cover letter. This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed.

Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division’s Recruiting Guidelines.

PRE-OFFER PROCESS :

A background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.

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