Payroll/HR Clerk

SHERIFF'S OFFICE OF WORCESTER COUNTY

POSITION DESCRIPTION [1]

POSITION : Payroll / HR clerk BARGAINING UNIT : Confidential

I. GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES :

Responsible for coordinating / assisting in the payroll operations and human resource functions of the Human Resources Department.

II. ESSENTIAL FUNCTIONS : [2]

• Performs Payroll and Human Resources related data entry on a computer and into multiple internal and external databases in an expedient and accurate manner.
• To compile employee time, production, and payroll data from time sheet and other records
• Verify attendance, and hours worked, including the calculation of overtime
• Calculate and compute wages and deductions and enter data into computer system
• Review time sheets, work charts, timecards, and union agreements for completeness and to determine payroll factors and pay rates
• Compare wage computations, logs and time sheets to detect and reconcile payroll discrepancies
• Performs record keeping, filing, and / or clerical work, which may include some or all of the following work functions; supports payroll; maintains and updates Personnel files; sets up filing systems; processes appropriate information and forms.
• May assist Senior Payroll / HR staff with preparing reports and audits; may assist Senior Payroll / HR staff with reconciliation of various accounts, payments and records; assists with on-going data integrity projects.
• Exercise discretion as the staff has access to confidential information.
• May have contact with some or all of the following : mortgage companies, loan agencies, employees, correctional officers, vendors, and internal departments; contacts may be in person, by telephone, electronically and in writing; requires discussing routine matters.
• Participate in ongoing training to increase knowledge and skills (in person and online)
• Assists Senior Payroll / HR staff with special projects and numerous clerical tasks; may prepare and type a variety of reports, forms, records, memorandum, correspondence and other materials; performs data and word processing where appropriate.
• May assist with scheduling appointments, meetings, ordering supplies, maintaining files and data; including reorganization and scanning of Personnel files
• Performs miscellaneous clerical work as required, such as opening and distributing mail, sorting and distributing pay checks / stubs, moving and reorganizing files.
• Performs similar or related work as required or as situation dictates.

1] This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

2] The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications :

III. MINIMUM QUALIFICATIONS :

A. Education and Experience . High school graduation; associates degree in business or accounting is desirable; one year of experience in bookkeeping or administrative work; or any equivalent combination of education and experience.

B. Special Requirements : Ability to become certified in cardiopulmonary resuscitation (CPR).

C. Knowledge, Ability and Skill :

Knowledge. Knowledge of office procedures and machines. Knowledge of data entry, computer operations and related software applications. Knowledge of department operations. General knowledge of payroll and personnel practices.

Ability . Ability to establish and maintain filing systems. Ability to physically lift and move files and boxes of files. Ability to organize time and work. Ability to deal effectively and tactfully with the public and employees. Ability to work with details and numbers. Ability to accurately perform data entry. Ability to operate calculator, computer and standard office equipment such as copier, fax, and telephone.

Skill . Data entry and record keeping skills. Good organizational skills. Skill in the above listed tools and equipment.

D. Physical Qualifications : Moderate physical effort generally required. Must be able to lift and move multiple files on a regular basis. Ability to operate a keyboard and calculator at efficient speed and view computer screens for extended periods of time. Specific vision requirements include close vision and the ability to adjust focus.

IV. JOB ENVIRONMENT : Work is performed under typical office and correctional institution conditions, with little exposure to occupational risks.

V. SUPERVISION RECEIVED : Works under general direction of Department Head or other Senior Payroll / HR staff.

SUPERVISION EXERCISED : None