Executive Assistant to the President & CEO

Great people. Meaningful work. Making a difference.

Three great reasons to join the team at MHA! Massachusetts Health & Hospital Association is a top advocacy and membership organization representing more than 100 hospitals and healthcare organizations across Massachusetts. Our team is at the nexus of the most important issues facing healthcare providers and their patients and is a trusted resource for leaders and caregivers. As a member of our team, you will engage in meaningful work that will have a positive impact on advancing the health of individuals and communities across Massachusetts.

We are seeking an experienced Executive Assistant to support our President & CEO. This key position will provide comprehensive and top tier support to the President & CEO, the executive team and the Board of Directors. The ideal candidate will be highly organized, resourceful, proactive and able to manage multiple priorities to meet competing deadlines. The Executive Assistant to the President & CEO must be able to streamline daily operations, use sound judgment and discretion and ensure the alignment of activities with strategic goals and priorities.

Responsibilities

• Ensure the smooth operation of the office of the President & CEO to include managing complex email and calendar events; scheduling and preparing for meetings; triaging and facilitating all correspondence and ensuring that the President & CEO is provided with accurate and detailed information at all times.
• Serve as the executive office "gatekeeper", balancing access to the President & CEO's time by creating optimal outcomes for both internal and external stakeholders.
• Manage the travel schedule of the President & CEO to ensure that time spent outside the office is maximized and his calendar is up to date at all times.
• Establish and maintain working relationships and act as liaison with staff for the Board of Directors, business partners and other members.
• Schedule and coordinate logistics for board meetings to include the advance preparation and distribution of presentations, briefs, talking points and other materials.
• Work with members of the executive team on annual Board of Trustee activities including nominations, committee appointments and other items as necessary.
• Maintain membership contacts as well as information on other key stakeholders.
• Manage special projects and/or other functions to support the President & CEO as needed.
• At all times handle confidential materials and information on behalf of the President & CEO with sensitivity and care.

Qualifications

• 7-10 years experience as an Executive Assistant working with C-Suite executives.
• Experience working with Boards of Directors.
• Knowledge of healthcare and/or the MA healthcare community strongly preferred.
• Bachelor's degree or equivalent experience.
• Exceptional organizational skills and attention to detail.
• Proficient in managing administrative procedures and systems.
• Demonstrated ability to function at a high-level in a fast-paced environment and the ability to handle multiple priorities simultaneously.
• Strong interpersonal, customer service and problem-solving skills and the ability to build positive relationships with executives inside and outside the organization.
• Ability to address and resolve problems as they arise, remove roadblocks and ensure smooth operation of the executive office.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite, including a demonstrated ability to create presentations and graphics.

Why MHA?

The Massachusetts Health & Hospital Association (MHA) offers competitive compensation and a generous benefits package that includes 401(k) with an employer match, tuition reimbursement, medical/dental benefits, paid holidays and routine time off. We pride ourselves on our commitment to the ongoing professional development, health, inclusivity and well-being of our staff.

MHA is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability or any other federal, state or local protected class.