Director of Finance & Administration

About MassBioEd 

The Massachusetts Biotechnology Education Foundation (MassBioEd), a non-profit 501(c)(3) organization, is in its third decade of growing and developing talent in the Massachusetts life sciences workforce which in turn, develops innovations that save and improve lives.  

Founded in 2001 by the Massachusetts Biotechnology Council, MassBioEd has evolved into a key link connecting students, educators, and professionals to the exciting opportunities within the life sciences industry. Our mission is to build a sustainable life sciences workforce in the region through educational and training programs that engage and excite teachers, inspire and propel students, and illuminate the pathway from the classroom to career. 

Position Summary

MassBioEd is seeking an experienced nonprofit professional to be Director of Finance and Administration, who will be a strategic partner reporting to the CEO. The successful candidate will be a hands-on, participative accountant, not afraid to roll up their sleeves. They will have primary responsibility in the following areas: finance, budgeting and business planning, human resources administration, payroll and benefits, facilities management and IT. The Director of Finance and Administration will play a critical role partnering within the senior leadership team in strategic planning, decision making and operations as MassBioEd seeks to enhance its quality programing and build its capacity,

Job Responsibilities 

• Direct all aspects of general accounting policies and procedures to ensure the integrity of financial information and compliance with GAAP.
• Provide monthly financial statements per GAAP.
• Provide supporting General Ledger schedules and account reconciliations.
• Develop monthly  program and departmental financials, variance reporting and analysis.
• Oversee the preparation of annual audit support schedules; assess any changes necessary. Coordinate and lead the annual audit process, liaise with the external auditors and the finance committee of the board of directors.
• Analyze and present financial reports in an accurate and timely manner to the CEO and board.
• Manage the development and documentation of accounting policies, procedures and related controls. Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Oversee and lead annual budgeting and planning process in conjunction with the CEO and senior leadership team; administer and review all financial plans and budgets; monitor progress and changes; keep senior staff and board of directors abreast of the organization’s financial status.
• Provide budgets and financial information for funding proposals.
• Manage Accounts Payable and Accounts Receivable.
• Manage organizational cash flow and prepare forecasting reports.
• Develop and implement a robust contracts management and financial management reporting system: ensure that contract billing and collection schedules are adhered to and that financial data and cash flow are steady and support operational requirements.
• Working in conjunction with program staff, collect and collate financial reporting materials for all donors/funders and oversee all financial, project/program and grants fiscal reporting to ensure timely reporting in line with all contractual obligations.
• Monitor allocations to ensure that all expenditures are correctly attributed to their funding sources and indirect costs are accounted for.
• Execute payroll and benefits processing. 
• Develop benefit cost analyses to ensure that MassBioEd offers the best benefits it can afford and serve as liaison to benefit providers.
• Oversee the management of the office and IT facilities.
• Manage one staff member to support these functions. 

Qualifications and Experience

• Bachelor's degree or equivalent work experience required.
• Minimum 10 years' experience in non-profit fund accounting and grant allocations required.
• Understanding of public grants management practices required.
• Strong administrative, organizational, project management and problem-solving skills with impeccable detail-oriented abilities.
• Exceptional interpersonal skills with a friendly and professional demeanor and excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, with an ability to become familiar with firm-specific programs and software.
• Proficiency in QuickBooks or other accounting software.
• Experience taking initiative to solve problems independently and creatively in a fast-paced environment and delivering results while managing competing priorities. 
• Ability to collaborate with a diverse team of professionals, and our corporate and community partners. 
• Interest in science education and/or workforce development evidenced by a sense of energy, ownership, and personal connection to the work, the communities we serve, and funders. 

Salary and Benefits

Annual salary will be in the range of $110,000-$120,000/year. Benefits package includes health, dental, and vision insurance, 401K, long and short-term disability, life insurance, healthcare savings account, and paid time off.

Interested applicants should submit the following to careers@massbioed.org:

• Resume/CV
• Detailed cover letter outlining how your qualifications meet those sought in this job posting. 

MassBioEd Culture

We are committed to building a team with a variety of backgrounds, skills and views to best serve our communities. View our external values statement here: https://www.massbioed.org/values-statement/

Employee Values

At MassBioEd, we value:

·       An inclusive, open, inviting, and diverse work culture.

·       Building our team and interpersonal rapport.

·       Maximizing both productivity and collaboration.

·       Work/life balance.

MassBioEd is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, genetic information, gender identity, gender expression or Veteran status.