Senior Director of Administration and Finance

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The Senior Director of Administration and Finance will oversee project accounting and project analytics, compliance reporting and audit functions for the MBTA's enterprise-wide capital program. The Senior Director will oversee the Director of Administration and Finance and Director of Capital Finance and Accounting, act as a lead funding source administrator learning how money is allocated, tracked and reported; particularly as it relates to Federal funding sources. This role will also oversee the finance and administration of 600 active Capital projects with an emphasis on project health updates . This position will work closely with the MBTA's Deputy CFO, Treasurer and CFO as well as other Capital Program leadership.

Duties & Responsibilities

• Enhance monthly capital project and capital program reporting (e.g., project budget to actual analysis; capital spend by funding source, grant, and project; current capital commitments; capital spending on an accrual basis; and CIP plan vs. actual spending).
• Evaluate potential reporting solutions/ dashboard for the capital program and direct and implement a solution.
• Participate in ERP upgrade, Project Connect/FMIS, and integration of the MBTA's ERP system with the MBTA's Project Management Information System (currently under development).
• Participate in configuration of business process review as part of the MBTA's project management information system implementation to implement industry standard best practices at the MBTA.
• Budget, analyze, and report on the construction administration pools under the direct and indirect portion of the MBTA's cost allocation plan as it relates to labor costs.
• Mentor and develop a team, managing the work allocation, systems training, performance evaluations, and building of an effective and efficient team dynamic.
• Implement policies, procedures and processes as deemed appropriate by senior leadership team.
• Work with Capital Program/Project Controls to perform monthly program reviews for every project and program in the capital program.
• Work closely with many departments across the MBTA, including procurement, legal, finance/ accounting, capital delivery, and vehicle engineering as well as with outside consultants.
• Identify, communicate, and recommend options for improved organizational efficiency.
• Facilitate the sharing of knowledge and practices among change agents in the business to promote a culture of continuous improvement.
• Adhere to rules, regulations, collective bargaining agreements (if applicable) and policies of the MBTA including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Perform all other duties and projects that may be assigned
  
  
  

Supervision

• Directors of Capital Finance - Funding, Capital Project Administration, and Capital Finance Business Analysis.
  
  
  

Minimum Requirements & Qualifications

• Bachelor's degree from an accredited institution in Finance, Government, Business, Economics, Engineering, or related field.
• Ten (10) years of experience in capital accounting or finance.
• Seven (7) years of supervisory, managerial, and/or leadership experience.
• Demonstrated knowledge and understanding of GAAP and FTA reporting.
• Experience with grant accounting and reporting.
• Ability to communicate with all levels within the organization.
• Advanced expertise in Microsoft Excel, Microsoft Access, and Microsoft PowerPoint with t he ability to pass the MBTA Excel test.
• Strong communication and presentation skills.
• Experience working with external auditors, internal controls, and compliance-related issues.
• Ability to weigh and manage priorities.
• Advanced experience with or in financial reporting including a Capital Investment Plan.
• Demonstrated ability to influence decision-making.
• Organizational skills and ability to multitask (work on several projects at once).
• Ability to progressively elaborate on high-level business processes to define and document supporting standards and procedures.
• Possess change management skills to inspire and influence resources to creatively achieve the AGMs' and GM's goals.
• The ability to supervise and work effectively with a diverse workforce.
  
  
  

Substitutions Include

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the Bachelor’s degree requirement
• An Associate’s degree from an accredited institution an additional three (3) years of directly related experience substitutes for the Bachelor’s degree requirement
• A Master’s degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience
  
  
  

Preferred Experience And Skills

• Master's degree from an accredited institution in Accounting or Finance.
• Demonstrated experience coordinating with IT department to manage and/or upgrade accounting system.
• Experience with PeopleSoft.
• Transit Industry experience.
  
  
  

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences
• Ability to work effectively independently and as part of a team (or supervise, if required)
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service
  
  
  

Disclaimers and Definitions:

• General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
• Application Completion: It is each applicant’s responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history.
• Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
• Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
• Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
• Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
• Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
• On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
• Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
• ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com .
• Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer . For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions .