Assistant Project Manager - Heavy Civil Construction

Overview

The Assistant Project Manager reports to and is responsible for assisting the Project Manager and Senior Project Manager with the daily management, supervision, coordination, and successful completion of the project(s) to meet time and cost objectives with respect to contracting, scheduling, estimating, bidding, and contract administration functions. The assistant project manager will help ensure that nothing goes wrong during the project and will correct mistakes if necessary.

COMPANY OVERVIEW:

Founded in 1987, MasTec Civil, LLC (formerly known as Condotte America) is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. In short, we build the roads and bridges that connect our families, our communities, and our nation. In doing so, client satisfaction is of primary importance to us and our record reflects our emphasis on understanding our client needs in order to exceed their expectations. 

MasTec’s Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.

Responsibilities

• Assist the Project Manager in all phases and aspects of the project.
• Assist in the development of cost estimates of assigned projects.
• Solicit and obtain bids from subcontractors and material suppliers.
• Issues subcontractor job kits after approved by the Project Manager and Superintendent.
• Assist with preparing the job start-up and close-out checklists.
• Prepare the detailed project construction progress schedule in coordination with Superintendent, Project Manager, subcontractors and suppliers. Update the schedule on a monthly basis or as required by the Contract.
• Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM in the development of the overall project schedule.
• Prepare the Contract Schedule of Values for approval by the Project Manager.
• Assist the Project Manager with the preparation of the ACR.
• Work to obtain all necessary permits as requested by the PM.
• Complete sub evaluations/comparisons of bids, scope review, and complete buyout as requested by PM
• Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work
• Secure properly executed subcontract and purchase order agreements, insurance certificates, bonds and other documents as required to protect the interest of the Company.
• Prepare, expedite, and monitor logs for tracking shop drawings, contract documents, submittals, request for information, change orders, material delivery logs and other logs as determined necessary for a successful project.
• With the Superintendent, monitor and expedite the delivery of materials.
• Assist the Superintendent to ensure that the project is constructed in accordance with the contract requirements and specifications and with the required quality.
• Assist the Project Manager in the development of the monthly job status report and participate in the preparation of the ACR.
• Complete quantity take-offs as requested by estimating and PM.
• Possess working knowledge of all project plans, specifications, contract with Owner, subcontracts, purchase orders, daily correspondence, shop drawings, submittals, and all other project related documents, and maintain a complete and accurate set of as-builts.
• Assist in expediting payment from the owner and expedite prompt processing of invoices and prompt payment through to subcontractor for amounts due to them.
• Assist in the preparation of change proposals, change orders review, issues change orders to subcontractors and Project Accountant.
• Prepare revisions to the master cost breakdown as a result of change orders and management revisions with direction of project manager.
• Document potential schedule delays and promptly notify supervision to submit request for extension of time and/or additional costs as per terms of Contract.
• Keep the Project Manager fully informed in a timely fashion with regard to any and all problem areas on the project.
• Maintain good relationships with the owner, architect, engineers, subcontractors, suppliers, municipal authorities and company personnel involved with the project.
• Consistently follows/enforces the Company’s safety procedures and policies.
• Actively participate and/or lead post-bid, buyout, coordination, lead team, subcontractor, staffing, scheduling and other meetings.
• Prepare meeting minutes as directed by Project Manager.
• Maintain and Track Project Closeout Activities.
• Review project designs and contribute ideas for cutting costs
• Enter information into and manage the digital project databases
• Assist in ensuring compliance with necessary specifications
• Ensure project adheres to set schedule and is meeting goals of the client
• Visit project sites to evaluate progress and to respond to customers’ concerns or questions
• Assist in managing the field and project team successfully and collaboratively.
• Manage project files and flow of information for assigned project.
• Participate in developing and maintaining project schedule.
• Draft subcontracts.
• Assist with field quality control, subcontractor coordination, photo documentation, buyout activities, and project closeout.
• Assist PM with project financials and cost procedures.
• Perform site safety walks, promoting and enforcing safe work practices.
• Use project management and scheduling software consistently and accurately.
• Attend company and industry events including meetings, trainings, workshops, etc.
• Other related duties as assigned or needed.

Qualifications

Qualifications

• Bachelor's Degree preferred (four-year college or technical school)
• 2 years’ experience in project management
• Proficient in Microsoft Suite and other management software
• Organized and detail-oriented
• Strong communication skills both oral and written
• Ability to multi-task effectively
• Self-starter who works well independently
• Adaptable and calm under pressure

Software Skills:

• 30-Hour OSHA training
• Microsoft Office: Outlook, Excel, Word, PowerPoint
• Scheduling software, P6 Primavera
• Heavy Bid from HCSS     
• Vista Accounting software
• Bluebeam by REVU
• AutoCAD- Civil 3D
• MicroStation
• AGTEK

What's in it for you:

Financial Wellbeing

• Compensation, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. 

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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