What are the responsibilities and job description for the Office Administrator position at Material Distributor?
This start-up company, a subsidiary of a major Japanese corporation, seeks a detail-oriented Office Administrator.
In this role, you will oversee day-to-day office management while acting as a liaison with customers and logistics/warehouse partners in Michigan. This position is on-site, ensuring hands-on collaboration and efficient support of office operations.
Key Responsibilities
- Import/Export Coordination: Collaborate with shipping companies to oversee import and export processes, with customs clearance outsourced.
- Shipping Arrangements: Manage domestic small-lot shipping and coordinate with carriers.
- Communication: Handle phone and email correspondence promptly and professionally.
- Inventory Control: Use Excel to maintain accurate inventory records and track stock levels.
- General Affairs: Oversee various administrative tasks, excluding payroll and complex accounting duties.
- Financial Statement Checks: Conduct monthly reviews of financial statements using a simple checklist.
Required Skills and Abilities
- Work Experience: 3 to 5 years of experience with similar duties.
- Education: Associate Degree or higher.
- Communication: Excellent verbal and written communication skills for engaging with staff, customers, and external partners.
- Organization & Detail: Strong organizational skills and meticulous attention to detail.
- Time Management: Proven ability to meet deadlines and manage priorities in a high-paced environment.
- Adaptability: Skilled at functioning effectively under pressure.
- Technical Proficiency: Understanding of standard business equipment operation, and proficiency with Microsoft Office Suite (or similar software).
We encourage applicants who thrive in dynamic environments and have an interest in Japanese business or culture. We offer opportunities for growth within our start-up and contribute to a positive work culture.