Facilities and Accounts Payable Assistant

Maternal and Family Health Services’ programs touch the lives of over 90,000 people each year and empower individuals and families of diverse backgrounds to lead healthier lives. Our mission of empowerment, inclusion, and caring extends to our valued staff as well. We are better together because of our diversity, recognition of differences as strengths, and commitment to providing a culture of acceptance internally as well as to the people we serve.

Working to meet the health and nutritional needs of women, children and families with information, education, and quality care, MFHS is currently seeking a full time Facilities and Accounts Payable Assistant for our Admin location.

JOB SUMMARY

The Facilities/Accounts Payable Assistant performs a variety of specialized fiscal functions, prepares supporting documentation and reports with principal focus on facilities, equipment maintenance and insurance functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Process drug and medical orders for agency providers while analyzing competitive pricing. Prepare and distribute order forms, order stock, interact with vendors, fulfill medical supply orders, including site emergency needs. Manage return of expired/outdated drug supplies and maintains records relating to transactions.

· Assist in updating the physical inventory of all sites by means of an automated system, responsible for all related reports and documentation. Maintain site equipment and assist with utility and site maintenance issues.

· Compile data and generate specific reports and other reports as directed.

· Process Space and Client Service-related Accounts Payable; ensure required documentation and signatures are in place before accounts payable/purchase orders are processed for payment; interact with originator when necessary.

· Primary backup to Accounts Payable; assist with data entry for invoice processing, payment authorizations and accounts payable check processing.

· Arrange for agency car rentals for staff.

· Act as permanent back-up for processing outgoing mail.

· Promote and contribute to organizational and programmatic goals of MFHS.

OTHER DUTIES

· Maintain appropriate vehicle lists; obtain and distribute parking tags.

· Assist other Fiscal Divisions-Accounting/Purchasing support staff in the completion of their essential duties as appropriate.

· Filing for the Fiscal Department.

· Accept and distribute fiscal mail.

· Assist with other duties as directed.

MINIMUM QUALIFICATIONS REQUIRED

· Associate/bachelor’s degree in related field preferred

· 3 years of related work experience.

· Knowledge of Purchasing/Accounts Payables

· Ability to interpret a variety of instructions in written and oral form.

· Use of logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

· Solid understanding and experience with Microsoft Office (Word, Excel, Outlook)

· Manage multiple projects/tasks concurrently to meet various deadlines without loss of efficiency or accuracy

· Ability to occasionally lift 25 lbs.

· Ability to function independently and as part of a team

MFHS offers employees:

· Excellent employee and family medical, dental, and vision Insurance

· 11 paid holidays

· Generous paid time off

o Earn 2 weeks to start, 3 weeks after 2 years, and 4 weeks after 4 years!

o 4 personal days

o Earn sick time beginning your first day

· 100% 401k Company Match (up to 6% of compensation)

· FSA/DCFSA

· MFHS Paid Life and Disability Insurance

· Employee Assistance Programs

· Supplemental Benefits

· Family friendly schedules – no holidays, evenings, or weekends

· Paid training & development

· Flexible leave options

· Wonderfully collaborative and supportive culture

Join our compassionate & caring team!

Please visit www.mfhs.org for more information.

MFHS is an ADA and EEO employer. Persons representing all aspects of diversity are encouraged to apply

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person