Document Control Manager

JOB SUMMARY

Document Control Manager with 3-5 years of experience in managing documents, ensuring insurance compliance, maintaining documents in the company system, archiving documents, supporting projects, managing documentation turnover reports for ASU Operations, liaising with others, supporting audits, and creating user documentation, instructional manuals, and other technical documents. Proven success in working collaboratively with software engineers and managers to ensure accuracy and clarity in all technical documents.

Essential Functions

• Manage documents : Receive, log, track, file, and monitor documents. This includes paper and electronic documents, customer and vendor documentation, and technical correspondence and resources. Independently handle all aspects of project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS).
• Ensure compliance : Make sure documents exceed quality checks and are accurate and meet legal and company regulations.
• Maintain documents on ASU Engineering SharePoint and Commissioning ShareFile : Use computer software to manage documents, ensuring all project-related documentation is imported and filed accordingly. Establish a systematic and comprehensive Project Filing System.
• Archive documents : Archive inactive records and documents, while ensuring latest revisions are clearly designated
• Support projects : Set up document control records, prepare project data books, and provide backup support to project administrators, engineers and managers.
• Manage documentation turnover reports for ASU Operations : Review documentation requests and prepare document package for turnover, project completion and custody transfer.
• Liaise with others : Communicate with operations, project management, commissioning, and management.
• Support audits : Assist with documents to conform with various audits, reviews, and reporting related to document control and compliance.

Required for All Jobs

Performs other duties as assigned

Complies with all policies and standards

QUALIFICATIONS

Education

Education Level

Education Details

Req uired

Preferred

Associate's Degree

Associate Degree in Business Administration / Associate Degree in Computer Sciences

Bachelor's Degree

Bachelor of Science in Business Administration / Bachelor of Science in Computer Sciences.

Work Experience

Experience

Experience Details

Required

Preferred

1-2 years

Manage documents

1-2 years

Proficient in ERP System

1-3 years

Ensure compliance

1-3 years

Manage documentation turnover reports for ASU Operations / Oil and Gas / Construction

1-5 years

Liaise with others

1-5 years

Support audits

4-6 years

Archive documents

4-6 years

Support projects (Document control, scheduling, Budgeting, PI&D, presentations, redlining / modification documents.

7-9 years

Maintain documents on ASU Engineering SharePoint and Commissioning ShareFile

Knowledge, Skills and Abilities

1 Knowledges

1.1 Engineering

2 Skills

2.1 Computer

3 Abilities

3.1 Personal

3.2 Functional

3.3 Knowledge / Technical

Licenses and Certifications

Licenses / Certifications

Licenses / Certification Details

Time Frame

Required

Preferred

PHYSICAL DEMANDS / WORKING CONDITIONS

Physical Demands

This section must be completed thoroughly to comply with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that an employee must meet to successfully perform the essential functions of this job.

Physical Demand

N / A

Rarely

Occasionally

Frequently

Constantly

Weight

Stationary Position

Move / Traverse

Stationary Position / Seated

Transport / Lifting

Transport / Carrying

Exerting Force / Pushing

Exerting Force / Pulling

Ascend / Descend

Balancing

Position Self / Stooping

Position Self / Kneeling

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