Document Control Manager

JOB TITLE - Document Control Manager

JOB SUMMARY
Document Control Manager with 3-5 years of experience in managing documents, ensuring insurance compliance, maintaining documents in the company system, archiving documents, supporting projects, managing documentation turnover reports for ASU Operations, liaising with others, supporting audits, and creating user documentation, instructional manuals, and other technical documents. Proven success in working collaboratively with software engineers and managers to ensure accuracy and clarity in all technical documents.
Essential Functions
Manage documents: Receive, log, track, file, and monitor documents. This includes paper and electronic documents, customer and vendor documentation, technical correspondence and resources.Independently handle all aspects of project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS).
Ensure compliance: Make sure documents exceed quality checks and are accurate and meet legal and company regulations.
Maintain documents on ASU Engineering SharePoint and Commissioning ShareFile: Use computer software to manage documents, ensuring all project-related documentation is imported and filed accordingly.Establish a systematic and comprehensive Project Filing System.
Archive documents: Archive inactive records and documents, while ensuring latest revisions are clearly designated
Support projects: Set up document control records, prepare project data books, and provide backup support to project administrators, engineers and managers.
Manage documentation turnover reports for ASU Operations: Review documentation requests and prepare document package for turnover, project completion and custody transfer.
Liaise with others: Communicate with operations, project management, commissioning, and management.
Support audits: Assist with documents to conform with various audits, reviews, and reporting related to document control and compliance.
Performs other duties as assigned
Complies with all policies and standards

QUALIFICATIONS
Education
Education Level - Preferred - Associate Degree in Business Administration/Associate Degree in Computer Sciences
Bachelor's Degree - Preferred - Bachelor of Science in Business Administration/Bachelor of Science in Computer Sciences.
Work Experience Details
1-2 years Manage documents Required
1-2 years Proficient in ERP System Required
1-3 years Ensure compliance Required
1-3 years Manage documentation turnover reports for ASU Operations / Oil and Gas / Construction Preferred
1-5 years Liaise with others Required
1-5 years Support audits Required
4-6 years Archive documents Required
4-6 years Support projects (Document control, scheduling, Budgeting, PI&D, presentations, redlining/modification documents. Preferred
7-9 years Maintain documents on ASU Engineering SharePoint and Commissioning ShareFile Preferred
Knowledge, Skills and Abilities
1 Knowledge
1.1 Engineering
Construction and/or project management in oil & gas (preferred)
Project document control experience
Project scheduling and budgeting
Redlining and modifying documents from the construction phase to as-built conditions
P&ID markups based on site walk-downs
Electrical drawing modifications based on-site construction
Ability to modify Vizio flowcharts
2 Skills
2.1 Computer
Microsoft Office Suite (Word, Excel, Vizio, Project, PowerPoint, Outlook
Bluebeam REVU
Nitro Pro or Adobe DC Pro (preferred)
AutoCAD and Synergis Adept (preferred)
Navisworks (preferred)
3 Abilities
3.1 Personal
Detail-oriented, creative, resourceful
3.2 Functional
Analyze, adapt, implement, organize, identify, inspect, visualize, set goals, program, systematize, report, plan, solve, communicate, execute, explain, investigate, learn.
3.3 Knowledge/Technical
Writing engineering documents, administering company documents/systems, skilled in Microsoft suite, create system for ERP.

PHYSICAL DEMANDS/WORKING CONDITIONS
Physical Demands
This section must be completed thoroughly to comply with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that an employee must meet to successfully perform the essential functions of this job.

Physical Demand
Stationary Position - Rarely
Move/Traverse - Frequently
Stationary Position/Seated - Frequently
Transport/Lifting - Frequently 30lbs
Transport/Carrying - Frequently 30 lbs
Exerting Force/Pushing - Occasionally 30 lbs
Exerting Force/Pulling - Occasionally 30 lbs
Ascend/Descend - Frequently
Balancing - Occasionally
Position Self/Stooping - Occasionally
Position Self/Kneeling - Occasionally
Position Self/Crouching - Occasionally
Position Self/Crawling - Occasionally
Reaching - Frequently
Handling - Occasionally
Grasping - Frequently
Feeling - Occadsionally
Communicate/Talking - Constantly
Communicate/Hearing - Constantly
Repetitive Motions - Constantly
Coordination - Constantly

Travel Requirements
Estimated Amount less than 20% Support Projects Commissioning during turnover documentation to ASU Operations.

Mental Demands
Working Condition
Maintain Focus - Constantly
Deciding - Frequently
Thinking - Constantly
Analyzing - Frequently
Remembering - Frequently
Time Pressure - Occasionally
Learn new tasks - Frequently
Complete task in a timely manner - Constantly
Complete task independently - Constantly
Analyzing information - Constantly
Communication - Constantly
Resilience - Occasionally

The Company is an Equal Opportunity Employer that complies with the laws and regulations set forth under EEOC.. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. EOE AA M/F/VET/Disability