What are the responsibilities and job description for the Accounts Payable Specialist position at Matrix Finance and Accounting?
We are seeking a meticulous and organized Accounts Payable Specialist to join our finance team within the non-profit sector. The successful candidate will be responsible for managing the accounts payable process, ensuring timely and accurate payments, and supporting the financial operations of our mission-driven organization. This role requires strong attention to detail, knowledge of non-profit financial operations, and a commitment to our organization's goals.
Key Responsibilities:
- Process and verify invoices, ensuring appropriate approvals and proper documentation.
- Manage the timely and accurate entry of accounts payable transactions into the accounting system.
- Prepare and issue payments through various methods, including checks, ACH, and wire transfers.
- Maintain vendor records and respond to inquiries regarding payments and account statuses.
- Assist with monthly reconciliations, including accounts payable ledgers and bank statements.
- Support grant-related financial tracking by coding expenses to appropriate funding sources.
- Ensure compliance with organizational policies and procedures as well as relevant non-profit regulations.
- Collaborate with internal departments and external vendors to resolve payment discrepancies.
- Assist with the preparation of financial reports and documentation for audits.
- Contribute to process improvements to enhance efficiency within the accounts payable function.
Qualifications:
- Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
- 2 years of experience in accounts payable or general accounting, preferably in a non-profit organization.
- Knowledge of non-profit financial operations, including fund accounting.
- Proficiency in accounting software (e.g., QuickBooks, Sage Intacct, or similar).
- Strong understanding of MS Excel and other financial tools.
- Excellent organizational skills and attention to detail.
- Ability to handle confidential information with discretion.
- Strong problem-solving and communication skills.
- Experience with grant management and compliance is a plus.
Salary : $25 - $29
