Workplace Services Manager

About Us

Matson has been the leading ocean shipping and logistics provider throughout the Pacific since 1882. We are the supply chain lifeline for Hawaii, Alaska, Guam, and islands of the South Pacific. We also offer the top two ocean shipping services in the world's largest trade lane - Asia to the U.S. West Coast. With our subsidiaries Matson Terminals and Matson Logistics, our business focus is exceeding customer expectations with quality, reliability, and integrity.

We strive to operate in an environmentally sustainable manner and promote land-based environmental programs in Hawaii, Guam, and Alaska. We help improve the communities in which we work and live through our community giving program that annually supports hundreds of local organizations. And we work to improve diversity, equity and inclusion in our company, communities and industry through an active social equity program.

Matson is a great place to work, and everyone who works with us becomes part of the Matson ohana or family. Join our team and help us move freight better than anyone.

Learn more at matson.com.

About the Role

Matson Navigation Inc. is seeking a highly organized and detail-oriented Workplace Services Manager to join our HR team to manage day-to-day workplace services and special projects of our corporate and other offices. The Workplace Services Manager partners with cross-functional teams to provide support and oversight to ensure all building and employee experience services including but limited to security, engaging with vendors, service awards program, workplace amenities (travel, relocation, leased vehicles), parking, shipping & receiving, and general maintenance are effectively managed, and facility and workplace needs are met.

What you'll do:

Building services:

• Manage the day-to-day operations of our Oakland corporate office, including facilities maintenance and repair, events, processes, policies, and communications.
• Security and building access management.
• Manage, mailroom and office services employees and resolve any arising problems; manage mailroom leased equipment. Provide month-end reports to the SVP of HR.
• Understands and manages all aspects of expense and capital budgets, financial reports, contracts, expenditures, and purchase orders related to the offices.
• Responsible for paying rent and monthly recurring charges associated with office services.
• Space management proactively identifies needed repairs, or updates required in the workplace, selects, purchases furniture, and manages general office upkeep.
• Regularly assess space readiness, maintain current floorplans, and ensure workspaces, and offices are employee ready.
• Responsible for always maintaining and managing an active inventory of supplies for first aid and AED equipment.
• Oversee and account for internal company art collection and distribution.

Experience services:

• Workplace experience support, with a focus on maintaining breakrooms, and coordinating with food and beverage vendors.
• Managing the company car leasing program, the primary point of contact with car-leasing vendor, selects vehicles annually, orders cars, terminates leases and pays invoices. Review and recommend enhanced changes.
• Administer fuel card program in conjunction with car leasing program.
• Manage company-wide travel program. Maintains relationship with travel management company, manages airline program, hotels, and car rentals. Train employees and other leaders in the company about travel standards.
• Manage employee service awards program, prepares service award data for vendor, and coordinate with HR for distribution.
• Maintains offsite document retention program and coordinates with legal on document retention schedule and manages offsite third-party document storage.
• Works with HR to coordinate ergonomic evaluations and assists in acquiring necessary equipment.
• Special projects as assigned by Human Resources.

You have these skills:

• Excellent organizational skills and attention to detail.
• Advanced knowledge and experience in the use of computer software applications in a PC/windows environment; Word and Excel required.
• Excellent written and verbal communications skills; interacts effectively with various levels of management.
• Ability to work effectively independently and as part of an integrated operating team.
• Advanced people management and leadership skills.

And these qualifications:

• Bachelor's degree in a related field preferred or equivalent experience.
• 5 years of facility management and related service experience with an emphasis on workplace, hospitality, corporate services, property management, travel, or equivalent office management experience within an organization.
• Experience developing and managing budgets.
• Experience strategically planning and managing commercial and residential moves.
• Demonstrated project management experience.
• Ability to be in the Oakland corporate office for up to 5 days. This position is hybrid work schedule eligible.

You're also great at:

• Acting as a self-starter who proactively problem solves, multi-tasks, and anticipates needs.
• Operating with a high sense of ownership and urgency.

The annual salary range for this position in California is $96,000 - $130,560. The salary offered will depend upon qualifications and other operational considerations.

At Matson, we're looking for people to build a unified team to maintain our values of trust, integrity, and reliability. We welcome diverse perspectives and people who think rigorously and thoughtfully challenge assumptions.

#MI

Matson is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, AIDS/HIV status, gender identity, gender expression, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including, but not limited to, the San Francisco and Los Angeles Fair Chance Ordinances.