POSITION SUMMARY

Matthews Gibraltar Mausoleum designs and builds beautiful mausoleums that meet your business needs and resonate with your local community for more meaningful memorialization.

The Office Administrator manages a variety of general office activities as needed.

• Medical Benefits Day 1!
• 401K Retirement with match: Day 1!
• Stock Purchase Plan: With Match!
• 13 Days ETO

JOB RESPONSIBILITIES

• Procore software - Administrator for Procore (Add projects and admin duties such as upload schedules, drawings, project photos, and other administrative duties.)
• Assists with digital filing and various clerical functions around the office.
• Supervises the maintenance of office equipment and reorder of office supplies when needed.
• Composes and distributes general office memos and correspondence; Prepares, manages, and disburses office forms. Organize and develop meeting minutes, developing formal documents for clients, and using AIA software to create documents.
• Provide document presentation assistance with Microsoft suite and Adobe suite. (Such as graphics, photo editing, etc.)
• Cross training with Finance Admin. This includes Assists with accounts receivable and payable duties such as billing, disbursements, expenses, and account reconciliations.
• Assist General Manager / Salesperson with sales coordination and administrative duties from general follow up, to coordination of sales calls, to organization of sales database, etc.
• Acts as a receptionist by answering incoming phone calls and transferring or relaying messages.
• Additional duties as assigned.

QUALIFICATIONS / REQUIREMENTS

• Associate’s Degree in Office Administration, Business Management or related field.
• Bachelor’s Degree preferred.
• 1 years progressive Administrative experience; or equivalent combination of education and experience.
• 3 years in a leadership role.
• High degree of proficiency in MS Office Suite, Outlook Adobe & Internet applications.
• Strong prioritizing, interpersonal, problem-solving, presentation & planning skills.
• Strong verbal and written communication skills.
• Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.
• Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
• Ability to work with and influence peers and management.
• Self-motivated with critical attention to detail, deadlines and reporting.
• Ability to work overtime as necessary.

PHYSICAL ASPECTS / WORK ENVIRONMENT

• Regularly required to stand; walk; sit; and talk, hear and see.
• Occasionally lift and/or move up to 10 pounds.

• Reasonable accommodations may be made to enable individuals to perform the essential functions.

ADDITIONAL QUALIFICATIONS