What are the responsibilities and job description for the Office Administrator position at R3A Architecture?
About the Position
R3A Architecture is seeking a highly collaborative, organized and articulate multi-tasker who thrives in a creative firm environment. This position is a full-time, in-person position.
Role and Responsibilities
- Greeting visitors, answering incoming calls, coordinating and scheduling internal and external office events, lunch and learns, and meetings
- Assisting firm principals and project managers with client and consultant contracts using AIA software
- Interacting with external insurance vendors for certificate requests and insurance renewals
- Interacting with external benefits/HR vendor and providing administrative support for employee onboarding, licensing and memberships
- Updating project information and contacts in CRM software
- Responsible for purchase of office supplies
- Responsible for coordination of external building maintenance and service vendors for our office building and another smaller building with two tenants
- Responsible for office mail and courier - receiving and shipping functions
- Organization of office documentation, files and archiving
Qualifications
- 5 - 10 years experience, in the AEC (Architecture, Engineering and Construction) industry preferred
- Superior verbal and written communication ability
- Highly organized and flexible and takes ownership of assigned tasks for consistent follow-through
- Confident, engaging, proactive and collaborative
- Technology savvy with business software, such as MS Office, Adobe Suite.
About R3A Architecture
We are a progressive architectural firm, located on the historic South Side in the vibrant East Carson Street district, with a specialty in Higher Education/Science & Technology/Smart Workplace/Civic &Community Design. You will be part of a stimulating work environment, with regular opportunities to enrich your knowledge base. We offer a hybrid and flexible workplace and studio environment driven by research, continuous learning and professional development, as well as opportunities for growth and career advancement and encourage initiative and original thinking.
Work Culture
Our organizational values are reflected in our work culture, environment and attitudes towards one another as well as in the way we treat each other, our working dynamics with our staff, clients or other industry partners. R3A is a small business with an entrepreneurial spirit. Our team includes a diverse mix of employees. We are committed to providing Equal Employment Opportunity to all qualified persons; to prohibiting discrimination in employment because of race, color, religion, age, gender, national origin, sexual orientation, disability, veteran status or any other characteristic or status protected by law.
Compensation
Competitive salary and comprehensive benefits depending on experience.
Benefits
- Group Medical, Dental, Vision Insurance Package for employee with additional child/family coverage options
- Short Term Disability including for maternal/birth parent leave, Long Term Disability and Life Insurance
- Generous paid holidays and paid time off (PTO)
- This position is in-person, however we have a flexible work environment
- 401k profit sharing retirement plan
- Free parking
- Professional development program
- Company paid professional organization membership
How to Apply
If this sounds interesting to you, please submit a cover letter and resume to r3a@r3a.com. In the subject line of your email, please list the following: Your Name and Position being applied for.
Failure to follow the above instructions may result in disqualification from consideration for the position.
Job Type: Full-time
Pay: $21.50 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- AEC industry: 5 years (Required)
Ability to Commute:
- Pittsburgh, PA 15203 (Required)
Ability to Relocate:
- Pittsburgh, PA 15203: Relocate before starting work (Required)
Work Location: In person
Salary : $22 - $24