What are the responsibilities and job description for the Coordinator - Service position at Matthews International?

POSITION SUMMARY

The Coordinator - Service coordinates, monitors and improves service activities for the service department. Ensures services are effective and customer requirements are met.

JOB RESPONSIBILITIES

Makes reservations for planned travel (international and domestic) including airline, hotel and rental car, adjustments as necessary ensuring that routes and prices are within the constraints of the travel budget.
Documents, tracks and confirms outbound material shipments to jobsite to effectively avert any issues and to provide communication on delivery requirements to clients.
Locates and secures rental reservations for all necessary tool requirements needed per job specifications.
Assists in arranging programs, events, and conferences by scheduling facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
Performs administrative duties when necessary such as filing, data entry, sending out mailings, generating reports and presentations and facilitating interdepartmental communications between internal and external parties.
Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Maintains service technician sign offs for all equipment and electronics assigned.
Coordinates and prepares all aspects of onsite / online operator certification seminars.
Serves as backup assistance in the lunch rotation for receptionist screening and routing callers to appropriate party.
Additional duties as assigned.

QUALIFICATIONS / REQUIREMENTS

Associate's Degree or equivalent from two-year college or technical school in related field

4 years of previous Service Coordinator experience; or equivalent combination of education and experience

Occasional travel either locally, nationally, and / or internationally may be required.

High degree of proficiency in MS Office Suite, Outlook & Internet applications.

Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.

Strong verbal and written communication skills (including analysis, interpretation, & reasoning).

Solid understanding and application of mathematical concepts.

Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.

Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.

Ability to work with and influence peers and management.

Self-motivated with critical attention to detail, deadlines and reporting.

Ability to work overtime as necessary.

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PHYSICAL ASPECTS / WORK ENVIRONMENT

Regularly required to stand; walk; sit; and talk, hear and see.

Occasionally lift and / or move up to 10 pounds.

The noise level in the work environment is usually low / moderate.

Reasonable accommodations may be made to enable individuals to perform the essential functions.

The Matthews Industrial Automation division of Matthews International designs, manufactures and distributes a wide range of technologies and solutions for industrial automation applications including marking and coding, and warehouse automation. Our integrated systems identify, track, control, and pick products at the highest levels of accuracy.

Our focus on innovation is leading to rapid growth in each of the solution areas we provide : product identification, warehouse automation and applied automation technologies.

At Matthews International, what makes us different is what makes us great. We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need.

Matthews International affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law. Equal Opportunity Employer Minorities / Women / Veterans / Disabled.

Matthews International endeavors to make our employment website and application process accessible to all users and applicants. In doing so, Matthews International provides reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

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