Billing Specialist

Mavacy PLLC is a pioneering legal firm dedicated to solving complex business issues efficiently, on time, and within budget. We are optimists and genuine deal makers, committed to finding innovative solutions and driving client success. Our forward-thinking approach has made us a leader in the legal space, constantly evolving to meet our clients' needs.

What sets Mavacy apart is how we focus on offering the best legal services combined with a progressive business philosophy to empower employees to deliver concierge-type business support, execute modern marketing solutions, and use the latest technology tools.

Be part of Mavacy PLLC, where your contributions are valued, your growth is supported, and your career can thrive into the future.

Your Opportunity:
If you are a smart, detail-oriented, and highly organized individual who thrives in a fast-paced professional setting, we have an excellent opportunity for you to grow with a forward-thinking legal team. The Billing Specialist will play a key role in managing client invoicing, time tracking, payment processing, and financial reporting. This position is ideal for someone who takes initiative, works well independently, and is excited to support the financial health of a modern law firm.

Key Responsibilities:

• Prepare and review client invoices for accuracy, completeness, and compliance with client agreements
• Track billable hours, expenses, and disbursements for all cases and projects
• Communicate with clients regarding billing inquiries and resolve any billing issues in a timely and professional manner
• Record and apply customer payments, monitor outstanding balances, and follow up on overdue accounts
• Generate billing and accounts receivable reports for attorneys and firm leadership
• Collaborate with attorneys, legal assistants, and the administrative team to ensure smooth billing operations
• Maintain accurate and up-to-date client billing records and data
• Use legal billing software and systems to process and manage financial information
• Ensure adherence to client billing guidelines, internal standards, and legal billing regulations
• Provide support in other finance-related functions as needed (e.g., bookkeeping, budgeting, FP&A, treasury, tax prep)

Your Skills & Qualifications:

• Bachelor’s degree in Finance, Accounting, Business, or a related field preferred
• 2 to 5 years of experience in a billing, finance, or accounting role (legal billing experience strongly preferred)
• Strong attention to detail and ability to manage financial data accurately
• Proficiency in Microsoft Excel and legal billing or financial software
• Excellent communication skills (written and verbal)
• Highly organized and capable of prioritizing tasks and meeting deadlines
• Quick learner who is adaptable and proactive
• Ability to work independently and as part of a collaborative team
• Professional, reliable, and resourceful with a high degree of integrity

Your Compensation & Benefits:

• Salary Range: $45,000–$60,000, commensurate with experience
• Company-sponsored health and dental plans
• Company-paid holidays & sick days
• Professional development opportunities and allowances
• Collaborative and supportive work culture
• Opportunity to make a significant impact on the firm's growth and success

Position Details & Location:

• Full-time employment
• Remote position with occasional in-person team meetings
• Candidate should be based in Phoenix or Scottsdale
• Future office space in Phoenix or Scottsdale will be available

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: Hybrid remote in Scottsdale, AZ 85254

Salary : $45,000 - $60,000