What are the responsibilities and job description for the Accounts Payable Coordinator position at Max Construction Company?
Company Overview
Max Construction Company is a leading commercial general contractor specializing in delivering high-quality construction contracting services for over 50 years. Our family values and commitment to excellence and integrity has established us as a trusted partner in the construction industry.
Summary
Fast-paced General Contracting firm looking for a reliable and precise professional to help us properly maintain our Accounts Payable information. The Accounts Payable Coordinator completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. We are seeking an experienced candidate who can assign invoices to the proper job cost centers, obtain approvals, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within the construction industry, We are a fast-paced, high volume work environment.
Responsibilities
- Maintain vendor database including tax ID numbers and remittance information and complete credit applications.
- Receive and review all invoices for appropriate purchase order/contract documentation, process and enter invoices, and obtain approvals prior to payment.
- Prioritize payments by preparing a weekly cash forecast based on payment terms and cash discount potential.
- Pay subcontractors and vendors in weekly A/P check runs of approximately 100 checks.
- Voiding checks and issuing stop-payments as needed.
- Review subcontract details and compliance for job close outs, retainage releases, and obtain lien waivers.
- Process check, ACH, and credit card payment requests.
- Respond to all vendor inquiries, reconcile vendor statements, and resolve purchase order, contract, invoice, or payment discrepancies as needed insuring credit is received for outstanding memos.
- Maintain organized records of invoices, payments, and related documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Perform general-ledger journal entries.
- Assist in month-end and year-end closing activities related to accounts payable.
- Process 1099-NEC forms for vendors.
- Perform full-scale bookkeeping (A/P, A/R, and G/L) for very small rental entities.
- Process bank deposits using remote capture scanner and software.
- Collaborate with internal departments to ensure compliance with company policies.
Qualifications
- 3 years’ experience in accounts payable.
- Experience in the construction industry is preferred.
- Strong knowledge of bookkeeping and general ledger accounting principles.
- Proficiency in financial and accounting software, IPMC preferred.
- Strong proficiency in Microsoft Office programs, i.e. Excel, Outlook, Word.
- Excellent organizational skills with attention to detail.
- Proficiency in typing and 10 key typing for efficient data entry.
- Strong communication skills for effective collaboration with team members.
- Reliable self-starter with strong work ethic and positive attitude.
If you are ready to take your career to the next level and contribute to the success of Max Construction Company, we invite you to apply today!
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
Ability to Commute:
- Monroeville, PA 15146 (Required)
Work Location: In person
