Assistant Manager, Accounts Payable

JOB DESCRIPTION SUMMARY
Under the direction and supervision of the Accounts Payable Manager, the Assistant Manager, Accounts Payable assists a core team of clerical staff that supports the disbursement and encumbrance control functions of the School District, providing for the timely and accurate payment of all District obligations.

WORK MONTHS
12 Months

ESSENTIAL FUNCTIONS
1. Reviews and approves of payment requests, interaction between accounts payable and vendors, control and analysis of computer generated financial queries and reports of payment records, requisition and encumbrance control, and control and maintenance of subsidiary records including, but not limited to, athletic funds, contracts, petty cash and travel.

2. Performs professional work requiring knowledge of and application of laws, regulations, policies, concepts, theories, principles, practices, terminology and applied bases of accounting and accounts payable, exercising significant and appropriate independent judgment.

3. Provides outstanding customer service to schools, departments and vendors, responding to all questions, concerns, and inquiries in a timely and effective manner.

4. Processes and approves requisitions

5. Provides back-up and assists with encumbrances for Board approved consultant/construction contracts.

6. Approves and processes contract and direct payments.

7. Oversees the payment of vouchers to vendors and employees, and the maintenance of corresponding documentation.

8. Provides back-up and assists with maintaining the vendor file.

9. Runs and processes all pay cycles.

10. Trains and educates district wide staff on Board policies and procedures related to accounts payable.

11. Enforces School code, Board policy and sound business practices in the payment of District obligations.

12. Assists and backfills the Accounts Payable Manager in the execution of any and all duties necessary to serve as the designated paying agent for the School District.

13. All other duties as assigned by the Accounts Payable Manager or Director of Finance.

EDUCATION REQUIRED
Bachelor's Degree in accounting or related field.

CERTIFICATION/LICENSURE REQUIRED
N/A

YEARS OF EXPERIENCE
Minimum of 1-3 years of experience in an Accounts Payable department with an ERP system.

KNOWLEDGE, SKILLS, & ABILITIES

- Knowledge of the Manual of Accounting and Related Financial Procedures for Pennsylvania School Systems and the Single Audit Act, and Munis experience preferred.
- Ability to utilize Microsoft Office and other business-related software.
- Excellent written and oral communication skills; outstanding analytical and critical thinking skills; ability to work productively with internal/external auditors and vendors; ability to establish and maintain effective working relationships with schools, departments.
- Value, demonstrate, and promote diversity, equity, and inclusion.

Competencies:
- Documenting/Recording Information - Entering, recording, storing, or maintaining information in written or electronic form
- Performing Administrative Activities - Performing day to day administrative tasks such as maintaining information files and processing paperwork.
- Technical Proficiency - The ability and willingness to exhibit competency in the technical areas needed to do a specific job.
- Organizational Ability - The ability and willingness to organize and utilize resources to achieve results.
- Workflow Management - The ability and willingness to perform work within defined specifications and timelines and to manage conflicting priorities.
- Stakeholder Relations - The ability and willingness to interact and communicate effectively with stakeholders, both internal and external.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS
The working conditions and physical requirements described here are representative of, but not limited to, those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made.

Physical Demands: This position is primarily sedentary in nature. Employee will be required to operate computer system for data entry, and have the ability to complete necessary paperwork. This position requires minimum physical effort and not subjected to Occupational Health and Safety risks.

Work Environment:

1. Indoors in busy office, working in close proximity to co-worker

2. Frequently required to work at fast pace

3. Requires considerable concentration and creativity.

4. Subject to stress caused by a changing environment, diversity in the organization, tight deadlines and work load.

ADA: The employer will make reasonable accommodation in compliance with the American with Disabilities Act of 1990.

APPLICANT ELIGIBILE CRITERIA
N/A

CITY OF PITTSBURGH RESIDENCY REQUIREMENT
This position requires individuals to live in the territorial boundaries of the School District of Pittsburgh. If hired for this position you will be required to establish residence within three calendar months of your hire date with Pittsburgh Public Schools.

Job Type: Full-time

Pay: $63,946.00 per year

Work Location: In person

Salary : $63,946