Culinary Administrative Assistant

Overview
We are seeking a dedicated and enthusiastic Culinary Assistant to join our team in a fast-paced kitchen environment. This role is essential in supporting the culinary team to ensure that high-quality meals are prepared and served efficiently. The ideal candidate will have experience in a hospital or assisted living kitchen setting, with a strong focus on cleanliness and dietary needs.

Company Overview:

MAX Ultimate Food is a premier, full-service high-end event catering company, known for delivering exquisite culinary experiences to an exclusive VIP client base across Boston and the Greater New England area. We specialize in creating innovative, gourmet meals that blend modern twists with classic flavors. Our mission is to curate unforgettable dining experiences that are tailored to the unique vision of each event, from intimate gatherings to grand-scale celebrations. For more details, please visit our website at www.MAXUltimateFood.com.

Position Overview:

MAX Ultimate Food is seeking a highly organized, detail-driven, and dependable Culinary Administrative Assistant to support our fast-paced and dynamic catering division. This is a unique opportunity to join one of Boston’s premier catering companies, where precision, creativity, and excellence come together to create extraordinary culinary experiences.

In this pivotal role, you’ll act as the organizational anchor for our culinary team — developing and distributing daily production lists for our Boston commissary, meticulously cross-referencing multiple Banquet Event Orders (BEOs), and ensuring every item is accounted for and ready for execution. Your keen eye for detail and ability to manage complex administrative processes will be essential in helping our events run seamlessly.

You’ll work in close collaboration with our Executive Chef and kitchen teams, ensuring nothing is overlooked and every event exceeds expectations. If you're energized by structure, organization, have great communication skills, pay great attention to detail and have a passion for food and flawless operations, we want to hear from you!

Key Responsibilities:

In this role, you’ll support the culinary team by handling a variety of administrative tasks, including but not limited to:

· Collaborate with the Executive Chef to create and distribute detailed daily prep lists for the culinary team, outlining all items that need to be prepared.

· Maintain and update kitchen production schedules, inventory lists, and event prep timelines.

· Assist in recipe scaling, formatting, and documentation.

· Input and organize catering menus, recipes, and production notes using kitchen software and spreadsheets.

· Track incoming orders and coordinate prep needs based on event schedules.

· Providing general administrative support to keep culinary operations running smoothly.

· Support the kitchen team with administrative follow-up on prep completion, staff schedules, and daily reports.

· Perform other administrative duties as assigned to support culinary operations.

Requirements & Qualifications:

• Minimum 3 years of administrative experience
• Must be able to work the following schedule: Monday through Friday from 7:00AM to 3:00PM or 8:00AM to 4:00PM
• Proficiency in Microsoft Suite applications especially Microsoft Excel
• Ability to quickly learn and adapt to new kitchen management software or catering systems
• Comfortability in using Apple products and general office equipment
• Pay great attention to detail and maintain an efficient record of accuracy
• Ability to multitask and thrive under pressure in a fast-paced environment
• Strong communication skills, with the ability to effectively collaborate with a team
• Ability to maintain organization and composure during high-volume periods
• Familiarity with culinary terminology and kitchen operations is a plus
• Bilingual in Spanish is preferred but not required

Education:

• Culinary training is preferred but not required.

Compensation & Schedule:

• Starting Pay: $25-30 per hour, based on experience.
• Schedule: Monday through Friday from 7:00AM to 3:00PM or 8:00AM to 4:00PM

Perks & Benefits:

• Work with a talented, passionate culinary team.
• Free lunch provided during shifts.
• Weekly Pay; Payday is on Wednesdays!
• Health, vision, and dental insurance benefits.
• Company 401(k) matching.
• Commuter-friendly location.
• Competitive pay with room for growth and advancement.

Additional Information:

• Applicants must be legally authorized to work in the United States.

Ready to Elevate Your Career?

If you’re ready to be an essential part of our catering team, ensuring that every event is a culinary success, we encourage you to “apply” today!

*MAX Ultimate Food is an equal opportunity employer.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: No less than 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Work Location: In person

Salary : $25 - $30