Accounts Payable Analyst

Duties And Responsibilities:

Primary Responsibility:

Performs a variety of routine and non-routine accounting functions in accordance with standard procedures as part of accounts payable.

Duties And Responsibilities:

• Coordinate accounts payable activities.
• Receive and verify invoices and purchase orders for goods and services.
• Process weekly and as needed payments via ACH, Wire and/or checks.
• Work with company personnel and vendors regarding the various aspects of accounts payable.
• Obtain approvals for departmental expenses.
• Maintain electronic indexing system for purchase orders and invoices (paid and open).
• Process high volume of invoices on a regular basis.
• Reconcile RNI (Received, Not Invoiced) and Unvouchered reports.
• Determine correct GL coding for invoices.
• Mail out weekly payables checks to vendors.
• Research and resolve accounts payable problems.
• Respond to all vendor inquires.
• Reconcile vendor statements, research and correct discrepancies.
• Reconcile monthly credit card statements.
• Utilize system reports to analyze and document accounts payable activities.
• Expense report processing.
• Assist with month-end closing.
• Provide support documentation for audits.
• 1099 maintenance.
• Other duties as assigned to meet departmental and Company objectives.
  
  

Candidate Requirements:

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
  
  

Knowledge/Skills/Abilities:

• Language Skills - Ability to write routine reports and correspondence. Ability to communicate effectively.
• Mathematical Skills - Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry.
• Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Analytical skills required to resolve problems.
• Must work well with minimal supervision.
• Microsoft Office (Outlook, Work Excel) proficient
  
  

Education/Experience:

• Associate Degree in Business Administration or Associate Degree in Accounting required
• Accounts payable or related accounting in Manufacturing work a plus
• Oracle and/or Epicor and ECM/IDC experience a plus
  
  

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, or crouch.
  
  

Hourly

Maxcess is an equal employment opportunity employer. We do not discriminate on the basis of race, religion, sex, disability, age, pregnancy, national origin, sexual orientation, or any other characteristic protected by applicable law. We are committed to diversity and inclusion, and all qualified candidates are encouraged to apply.