What are the responsibilities and job description for the Admin Assistant position at Maximus Auto Group?
We are looking for a talented, energetic, experienced part time Administrative Assistant to join our small team and ensure the bright future of our company. Our employees are the key to our success, and we support everyone in fulfilling his or her potential.
Responsibilities
- Self-motivated to take action and to do more than what is expected in order to deliver excellent service.
- Actively seeks to build or acquire new knowledge in order to improve and develop skills
- Carries out job duties in a manner that demonstrates the ability to achieve the expected level of efficiency, quality, and customer service
- Assumes personal responsibility for all aspects of work: quality, timeliness, and results; seeking to complete tasks with little oversight
- Completes tasks accurately, thoroughly, and with an eye toward quality, and in accordance with established processes and procedures
- Assure that all paperwork is processed timely and correct
- Keep office organized and clean (occasional sweeping and mopping as needed)
- Field telephone calls
- Receive and direct visitors
- Maintain and coordinate schedules, appointments, and calendars
- Create spreadsheets, presentations, and marketing materials
- Maintain an organized filing system
- Conduct internet research
- Place orders for office equipment or business needs
- Enter data into reports as needed
- Create email and postal mail campaigns
Qualifications
- Exceptional attention to detail
- Ability to organize and create orderly systems
- Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing
- Prior office administration experience
- Steady work history and the commitment to a long-term relationship
- Outgoing personality with expertise at developing relationships (i.e., a “People Person")
- Excellent appearance, verbal/written communication, interpersonal skills
- Must be willing to learn new processes
- Valid U.S. Driver's license
- High school diploma or GED
- Dealership experience a plus
We are looking forward to hearing from you.