HR & Front Desk Coordinator

Company: Maxx Builders and Maxx Designers

About Us

Maxx Builders and Maxx Designers are at the forefront of commercial construction and design in Texas, serving diverse clients across industries. As we grow, we are seeking an HR & Front Desk Coordinator who is ready to make a meaningful impact by streamlining HR operations, enhancing employee experiences, and managing the first impression for visitors and clients.

This hybrid role is perfect for a detail-oriented, tech-savvy, and people-focused professional eager to grow in HR and administrative management. If you thrive in a fast-paced environment and love making an impact, we’d love to hear from you!

Why You Should Join Us

• Growth Opportunities: Step into a role that offers a clear path for advancement in HR, office management, or leadership.
• Cutting-Edge Tools: Work with advanced platforms like BambooHR, Monday.com, T-Sheets, and Google Workspace to simplify workflows and optimize operations.
• Dynamic Responsibilities: Enjoy variety in your day-to-day tasks, combining front desk management with HR operations.
• Collaborative Environment: Join a supportive, innovative team that values your contributions and fosters growth.

Role Overview

The HR & Front Desk Coordinator will wear multiple hats, combining administrative and HR expertise to support daily operations, recruitment, onboarding, and employee engagement while serving as the face of the company for guests and visitors.

Key Responsibilities

Front Desk & Guest Relations

• Greeting Visitors: Serve as the first point of contact for visitors, clients, and candidates, creating a welcoming and professional experience.
• Communication Management: Answer and route calls and emails, ensuring messages are delivered promptly and accurately.
• Appointment Scheduling: Use Monday.com to schedule meetings, coordinate calendars, and keep the team informed.
• Reception Area Management: Maintain a clean, organized, and professional front desk and office environment.
• Support for Events: Assist in planning and executing office meetings, training sessions, and team events.

Human Resources

• Recruitment Support:
  • Post job openings on platforms and manage applicant tracking through BambooHR.
  • Schedule interviews, coordinate with department heads, and provide a seamless candidate experience.
  • Screen applications for basic qualifications and cultural fit.
• Onboarding & Offboarding:
  • Prepare and facilitate onboarding, ensuring all documents, accounts, and access (via T-Sheets and Monday.com) are ready for new hires.
  • Conduct exit processes, including feedback collection and finalizing paperwork.
• HR Compliance & Documentation:
  • Maintain accurate employee records in BambooHR, ensuring compliance with federal, state, and company policies.
  • Track time-off requests, attendance, and payroll inputs using T-Sheets.
  • Assist in creating, updating, and distributing employee handbooks and HR policy documents.
• Employee Engagement:
  • Coordinate wellness programs, team-building activities, and professional development workshops using Monday.com to track tasks and progress.
  • Act as the first point of contact for employee questions and concerns, ensuring issues are addressed promptly and professionally.

Administrative Support

• Office Operations:
  • Oversee office supplies, coordinate with vendors, and track orders via Monday.com.
  • Support leadership with administrative tasks such as scheduling, preparing documents, and organizing workflows.
• Google Workspace Administration:
  • Manage shared drives, track project documents, and create reports or presentations using Google Drive, Docs, Sheets, and Slides.
• Workflow Optimization:
  • Use Monday.com to create and optimize workflows for HR tasks, onboarding, and office management.

Key Competencies

• Customer Service Excellence: You bring a welcoming and professional attitude to every interaction.
• Tech Savvy: You’re proficient in platforms like BambooHR, Monday.com, T-Sheets, and Google Workspace, or you have the ability to learn them quickly.
• Organizational Skills: You excel at managing multiple tasks with attention to detail and deadlines.
• HR Knowledge: Familiarity with HR processes such as recruitment, onboarding, and compliance.
• Communication Skills: Strong verbal and written skills to effectively interact with diverse stakeholders and draft clear, professional documentation.
• Problem-Solving Mindset: You take initiative to resolve challenges and improve processes.

Qualifications

Education:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred but not required if you bring equivalent experience).

Experience:

• 1–3 years in an HR assistant, receptionist, or administrative support role.
• Experience with tools like BambooHR, Monday.com, T-Sheets, and Google Workspace is a strong plus.

Preferred Certifications (Not Required):

• SHRM-CP or PHR certification.
• Training in customer service, office management, or workflow optimization.

What Sets This Role Apart

1. Hybrid Role: Enjoy the variety of tasks that come with balancing HR responsibilities and front desk management.
2. Tech Integration: Work with cutting-edge platforms like Monday.com to create efficient workflows and improve productivity.
3. Growth Potential: This role is a stepping stone to higher-level HR, administrative leadership, or operational roles.
4. Meaningful Impact: Directly shape the company’s culture and ensure smooth, efficient operations.

What We Offer

• Compensation: Competitive salary based on experience and expertise.
• Benefits: Health, dental, and vision insurance, as well as professional development and wellness programs.
• Collaborative Team: Join a team that values innovation, professionalism, and employee well-being.
• Career Advancement: Clear growth pathways tailored to your strengths and aspirations.

How to Apply

Ready to join a team that values your expertise and fosters your growth? Submit your resume and a brief cover letter explaining why you’re the perfect fit for this role.