What are the responsibilities and job description for the Fleet Administrator position at Mazzella Companies?
Fleet Administrator
The Fleet Administrator is the first line of contact for field service workers with respect to any fleet equipment issues. The Fleet Administrator will coordinate with the field service managers to determine which trucks, trailers, aerial lifts, and other fleet equipment are due for maintenance, repair, or replacement.
- Assist field service technicians and branch managers with scheduling maintenance and repair services for fleet equipment at all Mazzella, New Tech Machinery, and Sheffield Metals locations
- Process payments for outside vendors Mazzella does not have credit terms with, and facilitate processing of credit terms with new vendors
- Coordinate required annual DOT inspections of covered trucks and trailers
- Maintain fleet maintenance records in accordance with the DOT requirements and company document record retention policies
- Process registration transactions for new, existing, and disposed fleet equipment
- Update fleet software applications with vehicle additions, deletions, and technician assignment changes
- Create binders for new units, and update existing binders with new registrations, insurance, etc.
- Manage secure storage unit assignments for field service technicians who cannot park their equipment at their homes
- Support WEX card users with fueling and authorization issues, ordering new and replacement fuel cards, and running periodic fuel reports
- Assist safety with accident repair scheduling of fleet equipment involved in accidents
- Shuttle fleet equipment to and from outside vendors in the Bartow area
- Coordinate rental vehicles with field service technicians who have vehicles out of service for maintenance or repair
- Assist HR with post-accident drug and alcohol testing, as well as DOT physicals for field service technicians
- Arrange transport of fleet equipment between branch locations to support technician growth and fleet needs
- Other duties as assigned
Education
- A high school diploma or GED is required; experience in fleet vehicle management, automotive dealership or independent repair shop environments preferred
Fleet Administrator Experience & Skills
- At least one year of hands-on experience working in a fleet management, vehicle dealership, or independent repair shop environment, or the equivalent combination of education and experience is required
- Valid driver’s license in good standing that meets company requirements
- Administrator standard schedule is 40 hours per week but must have the ability to work varied hours and/or overtime as required
- Requires solid written and verbal communication skills
- Strong analytical, conceptual, and planning skills are required
- Excellent math skills and overall PC literacy (Microsoft Office) are required
- Must be detail oriented, self-motivated, and disciplined with the ability to multi-task
- Must successfully complete a criminal background check, drug screen and E-verify
The Mazzella Way
Mazzella is a family owned company that puts people first. With over 800 employees and 30 locations we are the humble leaders in the industry. We offer market competitive compensation and a wide range of benefits, including paid time off, affordable and comprehensive health insurance, dental, vision, 401(k) with company match, life insurance, and disability insurance.
Why Team Members join Mazzella:
- Team-oriented environment
- A real Work life/ Home life balance
- Growth and Development Opportunities including a Lifelong Learning Career Path
- Humble, Hungry, Smart Culture
- Market Competitive Salaries
- Free Virtual Doctor visits with $0 copay (Teledoc)
- Tuition Reimbursement
Mazzella Core Values:
Be Safe – personal commitment to all stakeholder’s well-being; purposeful control of risk
Be a Lifelong Learner – routinely acquire new skills and capabilities that bring value
Be Humble – lack excessive ego or concerns about status; emphasize the Team over self
Be Hungry – always looking for more, self-motivated, and diligent; do more than to just get by, committed
Be Smart – common sense about people, good judgement, and intuition around their impact on group dynamics
