What are the responsibilities and job description for the Executive Operations Specialist position at MBL Technologies Inc?

Job Type

Full-time

Description

MBL Technologies, Inc. offers a diverse set of management and technology consulting services to Federal government and commercial markets. Our solutions are tailored to support each client's mission, accounting for their unique needs and operating environments to ensure success. We bring the right people, capabilities, and expertise together to assist our clients with enabling their mission. Together our individual differences drive successful business results.

If you are transitioning from military to civilian life, have prior service, are a retired veteran, or a member of the National Guard or Reserves, or spouse of an active military service member, we encourage you to apply. Please visit our webpage for information on our policies and benefits for the military and veteran community.

Why Work With Us?

We trust, empower, and believe in our employees to soar to their fullest potential!
We offer a robust benefits package (medical, dental, vision, STD, Accident, Life, Hospital Insurance, FSA, HSA, 401K match, professional development stipend, etc.).
We love to have fun and give back to the community. Community Service and Employee Engagement events are atop our calendar events!
We genuinely like each other and champion everyone to achieve their own greatness!

MBL Technologies is seeking an Executive Operations Specialist to join our team. The Executive Operations Specialist will support senior leadership in all administrative, operational, and executive tasks, ensuring smooth operations across the entire suite of senior operations. The Executive Operations Specialist must be creative and thrive working in a large matrix environment that is mission-driven and result-driven program.

This position offers a hybrid work environment but requires proximity to Washington DC for occasional on-site needs.

Key Responsibilities :

Complete a broad variety of administrative tasks for leadership including managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Schedule and attend meetings, capturing meeting notes and recording action items.

Plan, coordinate, and ensure schedules and executive trackers are followed and respected.

Work closely and effectively, ensuring leadership is informed of upcoming commitments and responsibilities.

Prioritize conflicting needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often working under deadline pressures.

Provide leadership in building relationships crucial to the success of the organization and manage a variety of special projects for the Chief of Staff.

Maintain discretion and confidentiality in relationships with senior leaders.

Adhere to compliance rules and regulations set in contract requirements regarding department and committee matters, including advanced distribution of materials before meetings in electronic / paper format.

Lead and assist in the coordination of speaking engagements and communication efforts.

Plan and coordinate logistics for internal and external events, including meetings, training sessions, and workshops.

Required Experience / Skills :

Experience supporting C-Level Executives, preferably in a technical or healthcare industry.

Ability to handle sensitive and confidential information with discretion.

Proficient in Microsoft Office (Outlook, Word, Excel, Power Point, and Teams).

Proficient with Adobe Acrobat and various social media web platforms.

Bachelor's degree (may substitute additional 3 years experience for degree.)

5 years of professional work experience in administrative support, communications, management consulting, business administration, or related field.

MILITARY OCCUPATIONAL SPECIALTY CODES (MOS codes) :

170A, 170D, 17A, 17B, 17C, 17D, 24B, 25B, 47D, 94F, IT, 17 5309, 6203, 9735, 9740, 9890, 9891

CORPORATE CITIZEN :

MBL Technologies' vision is to make a positive difference - for our people, our customers, and our communities. As such, a commitment to service and excellence has been woven into the very fabric of our culture. MBL employees demonstrate a willingness to consistently go above and beyond and strive for excellence in all we do - championing, protecting, and celebrating the core business through the mission, vision, and values. All are expected to be good corporate citizens, supporting one another and internal corporate initiatives to build a stable business platform and ensure lasting company success.

Benefits :

MBL Technologies offers a competitive salary adjusted for candidate qualifications partnered with an industry-leading benefits package. This package includes incentive plans with corporate and individual-based performance bonuses, 401K, PTO, remote work, health and wellness programs, employee discounts, and learning and development reimbursement.

EEO STATEMENT :

MBL Technologies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

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