What are the responsibilities and job description for the Administrative Coordinator position at McAdams?
McAdams is a full-service land planning, landscape architecture, civil engineering, transportation and geomatics firm located in North Carolina, Texas and Florida. We seek a partnership with our clients to create meaningful experiences through inspired design. Our employees are what makes McAdams different. We bring experiences to the forefront of everything we do and to do that takes special people.
Position Overview
The Administrative Coordinator provides administrative support in a fast-paced environment by completing multiple reception and administrative tasks with competing deadlines, using extreme attention to detail and excellent communication skills. Anticipates needs of team members and resolves administrative issues with calm and poised prioritization.
Key Responsibilities
- Project a positive and hospitable image of McAdams to internal and external clients at all times and provide outstanding customer service by making clients feel welcomed and respected
- Greet colleagues, clients and vendors, assist with client meetings, schedule conference rooms and troubleshoot conference room technology issues
- Oversee building maintenance for the reception and common areas; maintain a professional and clean appearance in these areas
- Monitor and maintain office supplies, kitchen supplies, postage supplies
- Provide administrative support to Leadership Team, Executive Assistant, and fellow Administrative Services Team
- Coordinate with Marketing, Engagement, HR and other teams on employee events
- Manage incoming and outgoing parcels
- Assist with Lunch and Learn orders and prep
- Maintain conference room calendars Perform clerical duties and maintain operating knowledge of office printing and scanning equipment
- Scan and copy plans using large format printers; assemble hard copy and digital submittals
- Type, proofread and edit forms, letters, transmittals, proposals, change orders, response to comments and other business correspondence as required
- Complete all other duties as assigned
Skills Experience
- High school diploma
- Associates degree OR relevant administrative work experience preferred
- Previous experience in a professional office setting preferred
- Advanced knowledge and experience with MS Office Suite
- Outstanding organizational and oral and written communication skills
- Extremely detail-oriented with strong writing, editing, and proofreading skills
- Proactive thinker with the ability to prioritize multiple competing deadlines
- Comfort with a fast-paced environment, necessitating professional, calm and poised prioritization
McAdams is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard for race, color, religion, gender (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran's status, or any other legally protected status.
If you need assistance with our online application system process, please contact the Human Resources Team at 919.361.5000 or hrteam@mcadamsco.com.
Please read these notices for important information regarding applying for work with McAdams.
- Know Your Rights: Workplace Discrimination is Illegal
- E-Verify (English/Spanish)
- Right to Work (English/Spanish)
