Administrative Assistant, Yard

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion.

McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In.

How do McCarthy partners define our culture?

We Live Our Core Values. We do whatever it takes to deliver on our promises with honesty and integrity.

We are Employee Owned. We are personally invested in building the things people need in our communities.

We Feel Like a Family. We value genuine connections and help each other succeed in an inclusive environment.

We are Builders. We respect the work we do and everyone who helps make it happen safely.

McCarthy Building Companies, Inc. is one of America's premier commercial construction companies. Our reputation for tackling the toughest building challenges starts with our focus on building high-performing teams that collaborate with clients and industry partners starting in the earliest stages of design, throughout construction, and beyond project completion. With offices and employees nationwide, we specialize in a wide range of project types including healthcare, education, renewable energy, marine, water/wastewater, commercial office and retail, hospitality/entertainment, and airports. Originally founded as a family business in 1864, today we are proud to be 100 percent employee-owned.

Position Summary:

McCarthy is seeking a qualified and dedicated full-time Administrative Assistant to support our construction materials yard and office team. The ideal candidate will be able to work in a fast-paced environment, have excellent customer service and telephone skills, be able to juggle multiple priorities, and have a strong attention to detail.

Working Hours: 7:00 am – 3:30 pm (may vary)

Key Responsibilities

Office Support:

• Answer/direct incoming calls and take messages as necessary.
• Open and distribute all incoming mail to Yard Staff, Project Staff, and respective Division Offices and package/distribute outgoing mail.
• Keep Yard Directory updated and current and distribute monthly updated Divisional Jobsite Directories.
• Maintain Yard filing system.
• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
• Maintain the Yard job site files.
• Schedule office equipment maintenance as necessary.
• Maintain office supplies.
  
  
  

Accounting Administration:

• Assist Project staff with accounting and maintenance of cost reports.
• Set up vendor accounts for the Yard and Jobsites as required.
• Process (or assist in processing) weekly payroll.
• Assist Staff in processing monthly Yard Billings to the Jobsites.
• Equipment Rental Data Entry
• Process vendor invoices daily in COR360.
• Reconcile monthly vendor statements.
• Upload receipts and enter job number and task codes for credit card monthly transactions.
• Assist Fleet Manager with vehicle registrations, tracking of smog certificates, and vehicle maintenance.
  
  
  

Reporting:

• Process new hire trade employees according to the Policies and Procedure manual.
• Track and maintain supplier records/requirements.
• Assist staff in maintaining the Yard Management Database.
  
  
  

Qualifications

• Must have 3 years of clerical/administrative experience preferably in the construction industry.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.).
• Must be able to work in a fast-paced office environment, able to multitask, meet critical deadlines with an eye for accuracy and attention to detail.
• Ability to work with all levels of project staff and organization.
• Experience with Oracle a plus.
  
  
  

Salary depends upon experience. Range is $22.00 - $26.00 per hour.

McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.