Office Manager

Office Manager

McConkey Insurance & Benefits, an eleven-time Best Places to Work in PA recipient and nationally recognized as a Best Place to Work in Insurance, has an exciting opportunity for an experienced, high-performing Office Manager to join our growing team.

The Office Manager is responsible for overseeing the company’s physical workspaces, security, and facilities across all locations. This role ensures a well-maintained, efficient, and secure office environment while also managing key administrative functions, onboarding new employees, and coordinating strategic planning efforts. Additionally, the Office Manager serves as the company historian, maintaining important records and documenting the organization’s history. A key contributor to company culture, this role also plays an active part in planning and executing employee appreciation events.

Core Responsibilities Include:

• Act as the primary point of contact for cleaning services, ensuring offices remain clean and professional.
• Oversee office security, coordinating with building owners, alarm system providers, and emergency response authorities across all locations, including:
• Managing key cards, security software, and camera systems.
• Activating/deactivating keys and maintaining key inventory.
• Serve as the liaison for local township responsibilities, including permits, forms, and official communications.
• Manage off-site storage contracts and maintain accurate records of stored contents.
• Oversee building lease agreements, ensuring timely communication of rent changes to accounting and ownership teams.
• Act as the primary liaison with landlords, coordinating maintenance requests and communicating updates to ownership and employees.
• Maintain office organization, ensuring all workspaces, common areas, and
• Collaborate with the Technology team to maintain hotel spaces and shared workstations.
• Prepare workspaces for new hires and clear out workspaces following employee departures or relocations.
• Manage office inventory and supplies, ensuring workspaces and common areas remain stocked, organized, and compliant with safety protocols.
• Handle confidential information with discretion.
• Oversee internal and external office moves, managing furniture arrangements and workspace transitions.
• Conduct office tours for new hires, introducing them to suites, common areas, office supplies, and kitchen facilities.
• Provide an overview of office equipment, ensuring employees understand how to operate essential devices.
• Explain administrative procedures, including how to request support and services.
• Assemble and distribute New Employee Gift Packages as directed by HR; track inventory and notify HR when supplies need replenishment.
• Review the office safety plan with each new hire to ensure awareness of emergency protocols.
• Serve on committees for employee appreciation events, including: Spring Fling, Christmas Party, Fall Meeting, NYE Champagne Toast, and McConkey’s Fresh Start event.
• Act as the Company Historian, collaborating with the Marketing Department and Ownership team to document key company milestones and orient new team members on company history.

Key Competencies Needed:

• Positive, creative attitude to compliment a Best Places to Work culture
• Manage multiple projects and tight deadlines
• Organized with self-accountability
• Ability to effectively communicate one-on-one or in group setting

Position Requirements:

• Office management experience strongly preferred
• Strong attention to detail
• Dependability for daily in-office presence
• The ability to work in a fast-moving environment that requires multi-tasking
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook)
• Excellent communication skills; both verbal and written
• High school diploma required; college degree preferred

Work Environment:

• Extended periods of time in a stationary position with ability to move about office to access office equipment and attend meetings
• Prolonged periods of working on a computer using keyboard
• Ability to lift up to 15 pounds at times
• Work environment includes interacting with others, participating in meetings, corresponding through email and phone calls in professional and friendly manner
• Must be able to communicate effectively in English both verbally and in writing to internal and external clients
• Standard office hours are Monday through Friday, 8:00am to 5:00pm; this position requires a daily in-office presence
• Some evening and weekend hours may arise due to emergency maintenance calls
• Valid drivers’ license for out-of-office travel to visit branch offices, purchase supplies, and coordination and attendance at off-site company-wide meetings is required

The McConkey employee experience is very important to us! We are a team-based organization, offer excellent employee benefits, paid time off and so much more!

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• York, PA 17402 (Preferred)

Work Location: In person