Executive Administrative Assistant

SUMMARY

The Executive Assistant to the County DeputyJudge Executive will provide executive-level administrative support, material preparation, and project management on matters relating to the Deputy Judge’s day-to-day responsibilities. The ideal Executive Assistant is professional, detail oriented, self-directed, and enjoys working in an environment that is mission focused, results driven, fast paced, and community oriented.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Plans the County Deputy Judge Executive’s daily calendar, tracking all appointments, and preparing materials.
• Composes high level correspondence, briefings, and other memoranda.
• Maintains and coordinates communication lines within the Deputy Judge Executive’s Office and handles telephone calls in a professional and courteous manner.
• Exercises good judgment in a variety of situations, with strong written and verbal communication, and administrative organizational skills.
• Maintains appropriate confidentiality of information and decisions made within the Office.
• Works with multiple internal departments, external agencies, the general public, and individuals on a wide range of projects.
• Develops and maintains filing and retrieval systems, as well as digital and paper archive systems.
• Performs other duties as assigned.

KNOWLEDGE SKILLS & ABILITIES

• Three (3) years of significant, directly-related and progressive experience in administrative work, preferably to include some experience in a court environment or law firm.
• High degree of proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint).
• Must possess excellent verbal and written communication skills via in-person, phone or email contact.
• Previous experience maintaining multiple calendars and coordination meetings/events.
• Ability to handle sensitive matters with discretion.
• Ability to work effectively and efficiently with minimal supervision.

EDUCATION and/or EXPERIENCE

• Associate’s or higher level degree from an accredited institution.
• The ability to successfully complete pre-employment screening including but not limited to; reference checks, criminal background, motor vehicle record check and drug screen is required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands; reach with hands and arms; and talk or hear. The employee frequently is required to stoop, kneel, or crouch. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 lbs. as it relates to the opening or moving of boxes of paper or supplies and materials needed regarding the tasks of this position. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This is a typical office environment involving the use of standard office equipment. Care and maintenance responsibilities go hand in hand with the daily use of such equipment. The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $18 - $20