Account Clerk II

CLASS TITLE: ACCOUNT CLERK II

• Implement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education.
• Maintain a set of financial records related to an area of clerical accounting such as accounts receivable, budget, school accounting, food services or other assigned accounting support area; coordinate assigned area with other accounting functions.
• Verify, balance, adjust and assure the accuracy of assigned accounts; receive, verify and audit invoices and receipts for supplies, equipment and services; contact District personnel to verify orders, receipts and signatures.
• Collect, receipt, record and deposit monies; sort and post to appropriate account; reconcile cash, receipts and statements; resolve or assist in the resolution of discrepancies and errors.
• Compile, sort, code, tabulate, post and compare financial and statistical data; verify availability of funds; extend and balance accounts and post to various records and reports.
• Prepare and generate a variety of financial and statistical reports, lists and summaries; enter, compile and tabulate data for inclusion in departmental reports; prepare, maintain and file lists, records, reports and other documents.
• Interact with vendors and District personnel to research discrepancies, correct errors, resolve problems and assist with preparation and maintenance of records and reports.

• Provide information regarding accounting policies, procedures and practices to District employees, vendors and others; interpret, apply and explain District policies and regulations as needed.
• Input financial and statistical information into an automated accounting system.
• Operate a variety of office equipment including typewriter, calculator, copier and computer terminal.
• Perform related duties as assigned.
• Remain at work during the entire workday unless excused by immediate supervisor or superintendent/designee.
• Maintain a professional appearance.
• Incorporate the use of technology in daily tasks.
• Maintain regular attendance.
• Adhere to the Professional Code of Ethics.
  
  
  KNOWLEDGE AND ABILITIES:
  
  
  KNOWLEDGE OF:

• Basic accounting practices, procedures and terminology.
• Financial and statistical record-keeping techniques.
• Modern office practices, procedures and equipment.
• Data processing applications to accounting functions.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer terminal.
  
  
  ABILITY TO:

• Apply bookkeeping and financial record keeping principles to the maintenance of assigned accounting records.
• Maintain financial records, review and verify data and prepare accurate reports.
• Learn to apply and explain rules, regulations, policies and procedures involved in assigned activities.
• Compare numbers and detect errors efficiently.
• Make arithmetic computations with speed and accuracy.
• Operate standard office machines such as typewriter, calculator, copier, computer terminal, personal computer and microcomputers.
• Meet schedules and time lines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Perform statistical typing accurately.
  
  
  EDUCATION AND EXPERIENCE:
  
  
  Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and one year experience in maintaining automated financial and statistical records.