What are the responsibilities and job description for the Sr Administrative Asst position at McDermott International, Ltd?
The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.
- Provides daily administrative support including reception relief, preparation of routine correspondence, documents, presentations, and spreadsheets as well as filing, photocopying and faxing
Type and proofread documents, correspondence, and forms.
Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office.
Coordinate and set up meetings and conferences, arrange travel, and work on special projects
Maintain the schedule of one or more individuals.
Maintain office supplies and other materials required for departments or project activity.
Answer the telephone, take and relay messages, and address routine and non-critical issues or route them to the appropriate person.
- Compiles, transcribes, and distributes minutes of meetings
- Point person for travel - coordinates and arranges travel for others across the organization, in liaison with travel agency, and prepares expense reports
- Sets up and maintains manual and electronic filing systems.
- Coordinates and processes general administrative work such as time sheets, vacation requests, supply requisitions, etc.
- Assists with organizing and coordinating social functions and special events throughout the year
- Performs additional assignments under supervisor's direction.
• Five plus (5 ) years of relevant experience.
• Minimum of three-five (3-5) years of Administrative Assistant experience in a corporate setting.
• In-depth knowledge of business procedures, letters, and report formats.
• Ability to read and comprehend instructions, to write correspondence and memos.
• Ability to write, speak, and interact clearly and professionally with all levels of management as well as external clients.
• Can handle sensitive information with the highest degree of integrity and confidentiality.
• Strong sense of urgency and problem-solving skills.
• Ability to work well with a team and support other admins as required.
• Extremely organized and detail-oriented.
• Ability to juggle multiple tasks with superb accuracy.
• Knowledge of business procedures, letters, and report formats.
• Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook.
Salary : $55,000 - $66,000
