What are the responsibilities and job description for the Administrative Assistant (Indianapolis, IN)) position at McFarland Construction?
Company Overview
McFarland Construction is a full-service commercial construction firm, specializing in the delivery of projects through general contracting, design/build, and construction management engagements. We serve a diverse range of market segments, including Corporate Services, Health Sciences, Financial Services, Power/Energy, Mission Critical, and Public Sectors.
Founded in 2010, McFarland Construction has grown to become the largest African American-owned construction company in the Charlotte region. We are ranked #18 among the largest general contractors in Charlotte, one of the top 50 fastest-growing privately-owned businesses in Charlotte, and one of the top 40 fastest-growing mid-market companies in North Carolina.
If you're seeking the next step in your career and want to be part of an innovative, rapidly expanding company, we have an amazing opportunity for you! Join us and be a part of our exciting journey.
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our construction team with day-to-day administrative tasks. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to multitask in a fast-paced environment. This role is essential in ensuring efficient office operations, assisting project teams, and maintaining accurate records.
Key Responsibilities include:
- Provide administrative support to project managers, preconstruction and office staff.
- Maintain and organize company records, including contracts, permits, and invoices.
- Schedule meetings, appointments, and site visits for project teams.
- Manage office supplies and equipment, ensuring adequate inventory levels.
- Support safety compliance by tracking certifications and assisting with training schedules.
- Perform data entry and maintain project management software and spreadsheets.
- Assist in creating reports, presentations, and other business documents as needed.
- Provide general office support, including filing, copying, and scanning.
Education & Additional Qualifications
- 2 years of administrative experience (construction industry preferred).
- High school diploma or equivalent required; Associate’s degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and construction management software (Procore, Sage, or similar).
- Strong verbal and written communication skills.
- Excellent time management and ability to prioritize tasks.
- Ability to work independently and handle unexpected challenges.
- Strong ability to collaborate with various departments and external stakeholders.
- High level of accuracy in data entry and document management.
