Litigation Legal Assistant

Successful candidates must have excellent time management skills, be technically savvy, have strong verbal and written communication skills, and be able to efficiently prioritize and complete tasks in a fast-paced environment. 

Document Management:

• Microsoft Office Suite: Advanced proficiency in Word for document creation and formatting, Excel for data management and analysis, Outlook for email communication and calendar management, and PowerPoint for creating presentations.
• Adobe Acrobat/Kofax: Expertise in using Adobe Acrobat and/or Kofax for bates labeling, splitting and combining PDF documents, optimizing and reducing PDF file sizes, ensuring documents are properly formatted and accessible and using Adobe Sign.
• E-filing Systems: Skilled in navigating and utilizing e-filing systems and procedures for both state and federal courts, ensuring timely and accurate submission of legal documents.
• File-Sharing Tools: Experience with various file-sharing tools to securely share documents with clients, opposing counsel, and other parties.
• Electronic Document Management Systems: Familiarity with electronic document management systems for organizing, storing, and retrieving legal documents efficiently.

Litigation Support:

• Litigation Process: Comprehensive understanding of the litigation process, including the stages of litigation, key deadlines, and the role of a legal assistant in supporting attorneys throughout the process.
• File Organization: Organizing and maintaining physical and electronic files throughout the litigation process, ensuring all documents are easily accessible and properly filed.
• Attorney Support: Assisting attorneys with time entry, billing, and other administrative tasks.  

• Administrative Duties:
• Conflicts Checks: Conducting conflicts checks to ensure there are no conflicts of interest before opening new client files.
• Client File Management: Opening and maintaining client files, ensuring all necessary information is accurately recorded and up-to-date.
• Scheduling and Calendaring: Assisting attorneys with scheduling appointments, court dates, and meetings, as well as planning business travel arrangements.
• Client Communication: Communicating with clients, opposing counsel, and third parties at the direction of attorneys.
• Case File Management: Managing electronic case files, including organizing documents, updating case information, and ensuring all deadlines are met.
• Docketing: Calendaring and docketing litigation deadlines to ensure all critical dates are tracked and met.
• Expense Preparation: Preparing attorney and office expenses for reimbursement, ensuring all expenses are accurately documented and submitted.
• Vendor Invoices: Processing payment of vendor invoices, ensuring timely and accurate payment for services rendered.
• General Office Duties: Assisting with general office duties as needed, including filing, copying, and other administrative tasks.

Qualifications:

• Experience: A minimum of 5 years of experience in a legal assistant or paralegal role.
• Technology Adaptability: Ability to quickly adapt to and learn new technologies, ensuring efficient use of the latest tools and software.
• Organizational Skills: Strong organizational skills and attention to detail, ensuring all tasks are completed accurately and efficiently.
• Communication Skills: Excellent communication skills, both written and verbal, ensuring clear and professional interactions with clients, attorneys, and other parties.
• Teamwork: Ability to work independently and as part of a team, demonstrating flexibility and a collaborative approach to work.
• Paralegal Experience: Paralegal experience is highly desirable, providing valuable insight and expertise in supporting legal processes and procedures.

Work Arrangement:

• The work week will consist of 40 hours, in office.

Compensation:

• Pay: Salary range is between $75,000 - $85,000.

Salary : $75,000 - $85,000