What are the responsibilities and job description for the Contracts Specialist position at McGuire & Hester?
Description
McGuire and Hester is a construction company that provides complete site work services : pipelines, grading paving, concrete, landscape and mechanical. In addition to traditional project delivery methods, we are involved with design build projects and alternative delivery methods. McGuire and Hester have played an integral role in the construction of many of Northern California's most recognizable landmarks and infrastructure projects. Our storied past has passed more than nine decades. Our mission statement is, “Together We Build Things Right” which encompasses our business philosophy as well as our values and culture. We have a team environment that focuses on the greater good, resulting in a fantastic place to work that positively impacts our business partners and community.
Job Summary
The Contracts Specialist facilitates productive relationships with project owners and subcontractors to ensure the efficient and complete execution of contract administrative items
Reports to
Estimating Administrative Manager
Key Communication Partners
Director or Risk Management and Corporate Counsel, Vice President of Estimating, Estimating Administrator, AR Specialist, Project Managers, Project Engineers, and Area Managers
Typical Duties
- Set up job number and corresponding information in G Drive, Vista, and HeavyJob
- Perform contracts administration of Subcontractors, Purchase Orders, Insurance, Bonds, and business licenses
- Download HCSS budget into Vista and HeavyJob as requested
- Assist the Project Manager / Engineers with follow-up as time permits
- Track expired certificates of insurance, contract return date, master subcontracts, and purchase order status
- Process internal insurance certificates at renewal time
- Follow up on OCIP status for Subcontractors
- Process / scan insurance certificate and preliminary notices
- Perform annual renewal of city business licenses
- Ensure trucker and annual subcontract agreements are current
- Organize contracts administrative duties to optimum efficiency
- Maintain positive business relationships with clients and business partners
- Internally help foster an efficient productive environment by getting to know coworkers
- Provide assistance to other departments as needed
- Ensure that all correspondence is always professional
- Notarize contract documents as needed
- Research programs to increase document tracking accuracy
- Requires experience with Vista by Viewpoint
Qualifications
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and / or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Education and Experience : high school diploma or GED preferred
Language Skills : must be able to read and write in English
Mathematical Skills : understanding of basic business math
Reasoning Ability : apply common sense understanding to carry out multiple step instructions with standardized situations with occasional variables
Computer Skills : ten-key by touch; must type at least 50 wpm, must be fluent with Microsoft office suite. Individuals in this position will also need to be able to learn new technologies as they evolve or are implemented
Interpersonal Skills : the ability to interface and collaborate with a wide variety of people including clients, employees, managers, and agencies
Certificates, Licenses, and Registration : none required for this job
Benefits
Besides a competitive salary and the best retirement package in the industry we offer :
We are confident that our retirement plan is the best in the industry.
Compensation :
30 - $35 an hour, based on skills, experience, and knowledge
Salary : $30 - $35
