Event Planner

Overview

McGuireWoods has a great opportunity for a self-starting, enthusiastic individual to join its Marketing & Business Development team in Richmond, VA as an Event Planner.  The ideal candidate has experience overseeing a variety of events from start to finish in a professional services environment, a keen eye for detail, a highly professional and client service-oriented demeanor, and ability to collaborate with a variety of stakeholders. The candidate will support marketing events for practice areas, industry teams, departments and clients.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Plans and coordinates events, including meetings, seminars, and client receptions, based on attorney input.
• Collaborates with attorneys and business development teams to determine event size, goals, and budget.
• Researches and inspects potential venues, providing recommendations to attorneys and staff.
• Negotiates with vendors, ensuring contracts meet industry standards and firm requirements.
• Manages logistics such as catering, transportation, guest accommodations, and audiovisual needs.
• Serves as the main point of contact between attorneys and service providers for event execution.
• Oversees event setup and ensures everything runs smoothly, addressing issues and assisting guests as needed.
• Evaluates event success post-event, offering recommendations for improvements and cost savings.
• Works closely with marketing and business development teams, ensuring deadlines are met and quality is maintained.

Qualifications

• Requires Bachelor’s degree and three to five years of event planning experience; or equivalent combination of education and experience.
• Ability to work evenings and weekends (minimal weekends).
• Willingness to travel (approximately 60%).
• Experience in law firms or professional services industries is highly preferred.
• Ability to properly manage multiple budgets and make necessary purchases appropriately.
• Excellent interpersonal and communication skills to interact effectively with a diverse group of attorneys, staff and vendors.
• Ability to work independently and as part of a team.
• Knowledge and understanding of the principles of business entertaining and event planning.
• Knowledge of etiquette and food/beverage service industry.

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